The Ebell of Los Angeles
Special Events - Assistant
The Ebell of Los Angeles is an educational and philanthropic organization founded by women, for women in 1894. Our mission is to participate in and encourage the educational, cultural and social growth of the diverse Los Angeles community and to conserve and protect our historic campus, collections and the Wilshire Ebell Theatre. The Ebell supports dozens of non-profits and scholarships, in addition to hosting special events, live music, dinners and community forums.
Job Title: Special Events Assistant
Reports To: Director of Special Events
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Job description
The historic Ebell of Los Angeles, a diverse non-profit philanthropic women’s organization and special events venue, is seeking event coordination and administrative support. This is a non-exempt, full-time position that requires a flexible work schedule. Essential duties and responsibilities include supporting event coordinators, sales, and the Special Events Department overall. The ideal candidate will possess exceptional attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced environment.
Key Responsibilities:
- Document Management: Efficiently processes a high volume of documents including but not limited to banquet event orders, menus, layouts, supply orders, and invoices.
- Data Entry: Accurately inputs and updates information into documents, spreadsheets, and other digital systems, ensuring information integrity and accuracy.
- Quality Control/Problem Solving: Capability to analyze and recognize the need for improvements and make those suggestions. Can quickly find solutions and solve problems in stressful and non-stressful situations.
- Communication: Competence to assist multiple persons, prioritize duties, and communicate effectively and proactively with the team, coworkers clients, and vendors. Answers calls and emails professionally and in a timely fashion.
- Scheduling: Schedules and confirms department meetings, preparing necessary documents and equipment as well.Schedules client and vendor walkthroughs, rehearsals, and private meetings and tastings. Receives vendor deliveries as scheduled.
- Event Day Assistance: Supports event coordinators with anything required day-of and has the resourcefulness to handle things in tandem or in place of the main coordinator as needed.
- Sales Support: Responds to sales inquiries and prepares sales materials for the Sales Manager.
- Administrative Support: Various tasks as needed that include but are not limited to general office organization such as filing, maintaining copy machines, ordering team lunches and snacks, creating and printing documents and signage, and maintaining inventory of office supplies.
EDUCATION AND EXPERIENCE:
Bachelors Degree preferred; Associates Degree or equivalent accepted
2-3 related experience and/or training
Non-Profit experience strongly preferred
Some accounting experience strongly preferred
Proficiency in Excel, Word, Outlook and Powerpoint a must, Northstar software a big plus.
CANDIDATES ONLY; NO AGENCIES PLEASE
Job Type: Full-time
Pay: Up to $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Education:
Experience:
- Microsoft Office: 2 years (Required)
- Events: 2 years (Preferred)
Ability to Commute:
- Los Angeles, CA 90005 (Required)
Work Location: In person