About us
Colonial Hills United Methodist School is a small business in San Antonio, TX. We are professional, agile and professional.
Our work environment includes:
- Modern office setting
- Food provided
- Safe work environment
**Job Overview:**
Join our school family as an Administrative Assistant at Colonial Hills United Methodist School. We are seeking a dedicated creative individual who excels in customer service, thrives in a presschool environment with young children and has experience in a school office setting. As an Administrative Assistant, you will play a crucial role in supporting office operations, clerical tasks, office management, admissions, and assisting our teachers and staff with various tasks in and out of the classroom.
**Duties:**
- Provide exceptional customer service to parents and staff both in person and over the phone.
- Assist with administrative tasks such as scheduling school tours, managing student/staff records, and handling admission inquires.
- Utilize ProCare, our computerized system for maintaining and updating family accounts.
- Support receptionist duties including verifying all student files for accurate and updated information, collecting/posting payments to ProCare.
- Assist with clerical duties such as filing, scanning documents, and organizing paperwork.
- Proofread parent and staff communication for accuracy and completeness before distribution. Design school event flyers and newsletters using Canva.
- Maintain all staff training files and teacher monthly expense accounts.
**Skills:**
- Proficient in using computerized systems for data entry and office tasks. Experience in ProCare, Canva and Quickbooks is a plus.
- Experience working in a educational setting is preferred.
- Strong organizational skills with attention to detail.
- Excellent written and verbal communication skills for interacting with current and prospective families, staff members and teachers.
- Ability to multitask effectively in a fast-paced environment.
- Familiarity with school/preschool office procedures
- Creativity with a strong attention to detail while multi taking.
**Benefits:**
- Competitive salary
- Excellent office hours: 8:25am-3:35pm, Monday-Friday
- Summers off (June & July)
- Supportive work environment
- Paid time off
- Professional development opportunities
- Tuition discount
**Requirements:**
- High school diploma or equivalent required, with office/school office experience
- Ability to handle confidential information with discretion.
- Strong work ethic with reliability and dependability.
- Capacity to adapt to changing priorities and work independently or as part of a team effectively.
If you are passionate about providing excellent administrative support within our preschool and possess the necessary skills and experience, we encourage you to apply for this rewarding opportunity.
Job Type: Full-time
Pay: From $15.00 per hour
Expected hours: 35 per week
Benefits:
- Employee discount
- Paid time off
- Professional development assistance
Schedule:
- 4 hour shift
- Monday to Friday
- No nights
- No weekends
Experience:
- Administrative Assistant: 1 year (Required)
License/Certification:
- CPR Certification (Preferred)
Ability to Commute:
- San Antonio, TX 78230 (Required)
Ability to Relocate:
- San Antonio, TX 78230: Relocate before starting work (Required)
Work Location: In person