POSITION SUMMARY
The primary scope of this position is to be responsible for support the Family Empowerment Manager and other program staff as directed. To assist in ensuring Head Start and Early Head Start Performance Standards and all other regulatory requirements are met.
ESSENTIAL DUTIES AND RESPONSIBILITIES
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Be knowledgeable of GCCSA Head Start/Early Head Start’s mission, goals, policies, and procedures.
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Responsible for processing all work orders and requisitions submitted for procurement of supplies and services necessary for the Head Start/Early Head Start.
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Prepares and submits reports as required by the all-regulating agencies (i.e., attendance reports, classroom tracking reports, Head Start/Early Head Start enrollment, etc.).
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Maintain an orderly filing system and manages incoming request from various content areas to be reviewed and approved by the Family Empowerment Manager.
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Handle all information received and/or entered in the computer information system in a confidential manner, adhering to timely schedules and deadlines.
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Maintain order of the office, including phone calls and schedule appointments.
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Compose and type routine correspondence, including memos, letters, forms, and spreadsheets.
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Coordinates and interface appropriately with other departments, clients, and community partners to ensure completion of tasks/goals.
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Attends meetings and record minutes per the request of the supervisor.
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Perform other duties requested or assigned by the supervisor(s).
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Communicate and collaborate with the Family Empowerment Manager to identify the needs and concerns at the centers.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience
High School Diploma or GED required. Minimum of two (2) years of Administrative Assistant work. Preferred at least 6 hours of college level courses in Business Administration Equivalent combination of education or experience will be considered.
Licensing/Certifications
Must have a valid Texas Drivers’ License, liability insurance dependable transportation.
Language Skills
Must have the ability to read and comprehend simple instructions; ability to write simple correspondence.
Bilingual English/Spanish preferred.
Mathematical Skills
Basic math skills required.
Computer Skills
Candidate must be able to work in a computerized environment and have basic knowledge of Microsoft Office Applications including but not limited to: Windows, MS Outlook, MS Word, MS Excel, MS Power Point and MS Access including the Internet.
COMPENTENCIES
To perform the job successfully, an individual should demonstrate the following competencies:
Oral Communication
Speak clearly and professionally in positive or negative situation; listens and seeks clarification.
Written Communication
Writes clearly and informatively; Edits work for spelling and grammar; can produce reports.
Teamwork
Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone’s effort to succeed.
Diversity
Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.
Ethics
Treats people with respect and dignity; Works with integrity and ethically upholds Agency’s Mission and values.
Physical Demands & Work Environment:
Safety is one of our core company values. When necessary, employees may be required to wear personal protective equipment (PPE). The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may regularly be required to talk and hear. The employee is frequently required to sit and use hands. Additionally, the employee is required to stand and walk. Employee must be able to lift items from the floor up to 30 pounds, reach overhead and to the floor.
The work environment is that which is typical of an office and classroom setting. The noise level in the environment is usually quiet to moderately noisy.