Administrative Assistant – Sales Team – Kissimmee – Full Time
Job Summary:
Facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Provides administrative support to clients and internal staff. May assist in training newly hired clerical staff.
Duties/Responsibilities:
- Reviews documents to identify missing or incomplete information or documentation for set up of file
- Email & telephone contact with client to request set up documents
- Update the ACT database appropriately per client need.
- Refer clients and prospective clients to the correct department/person both inside and outside HBI.
- Help manage a group mailbox by responding to emails in a timely manner.
- Answer the phone/respond to voice mail messages in a timely manner.
- File and scan documents per company guidelines.
- Schedule meetings for client-facing co-workers and management when needed.
- Assist with HOUSE SOLD inquires/files and other departments as needed.
- Able to organize, set up and take down sales related events as needed.
- Assist Sales Team with Administrative tasks
- Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Bilingual is not required but would be helpful
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Education and Experience:
- Associate’s degree highly preferred.
- Minimum of three to five years of experience in an administrative role required
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Able to lift up to 15 pounds at times.