The Regional Physical Plant Manager is responsible for oversight of all physical plant operations and maintenance work for multiple Communities, including staff training and evaluation, timely completion of work orders by assigned properties ’ maintenance staff, deployment of regular and preventative maintenance programs, unit and grounds inspections, and technical assistance.
The Regional Physical Plant Manager is also responsible for special projects, including capital improvement projects, as well as creating and executing physical plant mock state survey inspections and other 3rd party inspections.
Administrative Responsibilities
- Conduct regular Facility site inspections for adherence to company maintenance and state / federal life safety code standards; document courses of action, priorities and provide training or technical assistance based upon findings.
- Identify physical and staffing needs at properties and work with staff and Administration management to address them.
- Prepare and maintain inventory of equipment, tools, and supplies at each property. Work with Facilities Physical Plant Manager to replenish, as necessary.
- Monitor and audit for Preventative Maintenance to be completed timely by inspecting weekly work orders at each location.
- Review prospective employee applications and assist with interviews as requested.
- Make recommendations for contract vendor services and supervise contract workers when needed.
- Work with Physical plant manager to create budgets related to supply needs.
- Ensure required maintenance reports and preventive maintaining logs are completed and submitted in a timely and accurate fashion.
- Work with Director Physical Plant manager and Administrator to create property capital improvement budgets.
- Review and prepare all maintenance service contracts with Director of Physical Plant and Facility Administrator.
- Maintain a copy of all site-based facility licenses and certifications with local licensing authorities.
- Review internal monthly reporting and logs for compliance and accuracy
Supervisory and Training Responsibilities
- Evaluate timeliness of completion of work orders and provide feedback to
- Onboard and develop Director of Physical Plant and maintenance staff.
- Serve as a role model for maintenance staff.
- Ensure there is always on-call coverage in the region.
- Identify potential maintenance leaders for promotion and provide feedback to Regional Physical Plant Manager.
- Ensure that job descriptions are developed, that regular performance evaluations are prepared and delivered to maintenance staff working in collaboration with the Human Resources Department.
3rd Party Inspection Readiness
- Ensure properties are prepared for 3rd party inspections, including but not limited OSHA and State Survey inspections.
- Assist with preparing plans of action/ correction to cure identified life safety code deficiencies.
- Prepare properties for noticed inspections and attend inspections.
Project Management
- Create Scope of work
- Obtain and review competitive bids and contractor ’ s insurance documents
- Prepare General Service Contract for review by Director or Assistant Director of Physical Plant
- Schedule work with contractor taking property ’ s needs into account
- Oversee/Communicate with contractor as work is taking place
- Review final product and sign off on work
Competencies
- Demonstrated skills and management experience of preventative and ongoing maintenance of a commercial healthcare property.
- Experience in electrical, carpentry, HVAC, plumbing, and remodeling.
- Experience with electrical systems, appliances, circuits and fixtures.
- Experience with interior and exterior painting.
- Understanding of replacement flooring, glass and lock assemblies.
- Excellent interpersonal skills including strong verbal and written communication skills.
- Strong leadership skills and ability to develop, train, and motivate others.
- Able to work independently and in a team environment.
- Able to work well under pressure/emergency/time sensitive situations
- Strong planning and organizational skills.
- Accepts responsibility and accountability.
- Honest and trustworthy; displays integrity
- Professional, in appearance and action
- Able to troubleshoot problems and devise creative solutions.
- Organized and detailed Required Education Experience:
- Associates' degree preferred.
- At least 5 years of related experience.
- Drywall, lock change, and electrical, carpentry, flooring, and plumbing experience required.
- HVAC Type I and Type II preferred
- Knowledge of Life Safety codes
- Experience leading a team required.
- Ability to calculate figures and amounts required.
- Ability to handle finances and work within a budget.
- Work effectively as a team contributor on all assignments.
- Ability to effectively present information and respond to questions from residents and co-workers,
- Maintenance Care software experience preferred.
- Skilled in Microsoft Excel and Word and general computer skills.
- Multilingual a plus. May be required based on property needs.
- Background check and drug screening required.
- Clean driving record required: