Fraser Watson and Croutch, LLP is a growing and dynamic litigation firm with a focus on the representation of hospitals, medical institutions and corporations, university-based medical programs, individual medical professionals, and skilled nursing/assisted living facilities.
We are a family-oriented firm seeking dedicated, enthusiastic professionals looking for a long-term home, who can work independently and/or as part of a team. We value collaboration and diversity among our employees and seek to make the practice of law a rewarding experience.
FWC has a current opportunity available for a Legal Secretary. The Legal Secretary is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters. We are currently seeking a Legal Secretary in our Glendale location.
The ideal candidate will have a minimum of 5 years of legal secretary experience in civil litigation. Experience in matters involving the healthcare industry would be a plus. Candidates must possess strong attention to detail and ability to multi-task effectively.
Legal Secretary Qualifications:
- High school diploma required; Some college preferred
- Minimum five years of legal secretary experience, preferably supporting a Partner/Principal, of Counsel or Senior Attorney
- Civil litigation experience required
- Superior customer service skills
- Accuracy in grammar, spelling and punctuation
- Strong attention to detail and ability to multi-task effectively
- Self-starter with ability to work independently, as well as in a team environment
- Knowledge of and experience using Microsoft Office (experience using Office 2010 Suite is preferred)
- Knowledge of and experience with an electronic document management system, time-entry program, and calendaring program
- Litigation experience in medical malpractice is preferred
- ProLaw experience is preferred
Essential Functions:
The position’s essential functions include but are not limited to the following:
- Consistently occupy desk during regular business hours to answer phones for attorneys, direct incoming phone calls, attend to immediate needs of attorneys, and greet clients and guests (physical presence at desk is required for performance of these essential functions);
- Back up other secretaries during planned and unplanned secretary absences;
- Draft and revise various documents including pleadings, correspondence, discovery and memorandum;
- Correctly format court pleadings according to applicable court rules including the auto-generation of table of authorities (TOAs) and table of contents (TOCs);
- Research state and federal rules of court and work with attorneys to ensure adherence to rules of court and codes of civil procedure;
- Timely file court documents with various courts and administrative bodies, including electronic filing where applicable;
- Assist with preparation for meetings, depositions, hearings, meditations, trials, and other litigation proceedings;
- Review incoming mail and correctly route to appropriate parties, calendar in our calendaring system;
- Review and maintain case files and locate relevant case information for attorneys;
- Maintain attorneys’ individual calendars and contacts. Track meetings, hearings, depositions, court dates, follow client guidelines and other due dates;
- Review and timely process invoices received and coordinate with Firm’s billing personnel to facilitate invoicing of clients;
- Prepare attorneys’ check requests and coordinate payment to vendors when necessary;
- Maintain composure and work efficiently and accurately during highly stressful circumstances;
- Work cordially, cooperatively, and productively with Firm employees.
Management retains the right to add to or change the duties of this position at any time
Resumes that do not meet the minimum requirements will not be considered.
Job Type: Full-time
Pay: $21.00 - $38.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Travel requirement:
Application Question(s):
- Please provide desired salary
- Are you willing to work in the office 8hrs per day Mon - Fri.?
Experience:
- Medical Malpractice Support: 1 year (Preferred)
- Litigation Support: 3 years (Preferred)
Work Location: In person