We Are Hiring a PROJECT COORDINATOR!!!
Carolina Decks is seeking a cheerful, outgoing and team-oriented individual to join our office team! We are a growing, fast-paced construction company in the luxury outdoor living space, specializing in custom decks, porches and patios spaces in the Charlotte metro area. The Project Coordinator position will primarily support the project management team with some exposure to sales as well. You will be working directly with clients and vendors and participate in on-site client meetings, with many client-facing opportunities. The Project Coordinator will play an integral role in keeping projects on schedule and keeping customers informed. Your role ensures the clients’ experience with the company is positive and memorable, and reflects upon the professionalism, quality and integrity of Carolina Decks.
Our Ideal Project Coordinator:
- Is a Self-Starter: Accountable, organized and hardworking, you love to set and achieve goals. You can manage multiple projects simultaneously while keeping a clear head.
- Is Solutions Driven: You are a team player who will go above and beyond to help clients and team-members solve problems while lending an empathetic ear to any situation.
- Is Seeking Results: You thrive in an exciting, fast-paced work environment where teammates are crushing their goals and driving company growth. You appreciate being given autonomy in the work place with measurable goals that are not micromanaged.
- Is People Oriented: You are a strong communicator and enjoy talking to people in person and on the phone. You get excited about keeping customers happy by being personable and reliable, and delivering project updates on a regular basis.
Does this sound like you? Our culture values integrity, innovation, hard work, and exceptional customer service. We are competitive and strive to win and exceed expectations. You’ll fit in if you have an energetic spirit, positive attitude, love to outperform, and are willing to get your hands dirty when needed. We’re a place where open communication and feedback is encouraged and valued. We actively promote a work-life balance, priding ourselves in our family-oriented environment.
Responsibilities
The project coordinator will be responsible for pre-job prep, job close-outs, and a variety of other tasks throughout project life cycle. General responsibilities may include but are not limited to:
- Enter new projects in JobTread and Onedrive
- Assist with maintaining job schedules in JobTread
- Work with Sales & Designer/Draftsman to get drawings ready
- Prepare job folders & other pre-construction job preparation
- Schedule 811 utility inspections
- Guide clients through the selections process
- Attend hand off meetings and with customers, PM, and Sales
- Schedule & coordinate permit inspections as directed by PM
- Ensure clients emails are being sent & manage any followup email campaigns
- Order specialty materials as needed per project manager
- Schedule dumpsters and porta john drops and pick ups
- Upload & record all payment records & receipts
- Pull reports from JobTread and analyze data in excel as needed
- Collaborate with Admin & PM to ensure timely invoicing
- Collect content to be used for marketing & social media (site walk videos, before/after photos, etc.)
- Assist admin/sales in responding to new leads & light CRM upkeep
Skills & Abilities:
- Detail oriented with strong clerical skills
- Ability to assess and prioritize tasks in a highly active environment.
- Strong communication skills (written and verbal) and ability to deal with individuals at all levels.
- Attentive to timelines and deadlines; able to coordinate with all personnel to assume timely completion of required tasks and follow-up without prompting.
- Organized and strong work ethic; able to maintain accurate, detailed, comprehensive files and document processes.
Qualifications:
- Minimum 5 years in administrative or project management related work
- Experience with Excel & Word.
- Strong organizational skills and tech savvy
- Knowledgeable about residential building construction
The Project Coordinator position is a full time, salaried position. Working hours are typically 8:30am-4:30pm M-F but may vary. Benefits include employee healthcare, 401k & 401k matching, Paid Time Off, and paid Holidays.
We are currently building out new office space in Indian Trail. There may be a period of time where our office space is temporarily relocated or remote.
*** Application must include the Phone Interview and the Skills Tests to be considered for this position***
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Retirement plan
Schedule:
Application Question(s):
- Why do you think you'd be a good fit for Carolina Decks?
- What interests you the most about this job?
Experience:
- Project coordination: 2 years (Preferred)
Work Location: In person