Felhaber Larson has an immediate opening for a FT (40 hours/week) office services coordinator for our downtown Mpls. office. Candidates must have previous customer service and switchboard experience with law firm experience preferred. Seeking a professional individual who has excellent verbal and interpersonal skills as well as energetic, detail-oriented, flexible and able to work independently. Hours: 8 am to 5:00 pm.
Essential Functions:
- Receive and record information from in-coming calls or in person and transmit it accurately and in a timely manner to the attorneys and staff members.
- Provide mailroom services which include sorting, scanning, distributing, and metering mail and packages accurately and in a timely manner.
- Complete copying, printing, and mailing requests for attorneys and LAAs in accordance with written and spoken requests.
- Coordinate service calls for copiers, printers, and mail equipment as needed.
- Set up and clean up conference rooms for all meetings. Ensure that all conference rooms are stocked with supplies and beverages and always ready for use.
- Assist with the ordering, delivery and set-up of catering orders for meetings.
- Maintain organization and cleanliness of common office spaces, such as kitchen areas, supply/copy rooms, and file room.
- Arrange and distribute kitchen/coffee area supplies.
- Other duties as assigned.
Position Requirements:
Education and Experience Qualifications
- High school diploma or equivalent required.
- One to three years of previous administrative office experience required.
Knowledge/Skills/Abilities
- Excellent verbal and written communication skills to communicate with clients, attorneys and staff with courtesy and tact.
- Strong organizational skills, demonstrated attention to detail, self directed, resourceful, and motivated.
- Proficient in Microsoft Office suite, including Outlook and Word.
- Ability to perform well in a fast-paced environment.
- Understanding of US Postal Service and other mailing services such as UPS and FedEx.
Physical Demands and Work Environment
- This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, copiers, and digital fax machines.
- The applicant must have the ability to lift up to 50 lbs. of office-related equipment and supplies.
Felhaber Larson offers competitive compensation that is commensurate with experience, an excellent benefits package and a generous retirement program. For more information about our firm, visit www.felhaber.com. Submit your resume and cover letter to hr@felhaber.com. For assistance with the application process, or for accommodations, please contact hr@felhaber.com. We are not accepting resumes from placement agencies for this position. Felhaber is an Equal Employment Opportunity and Affirmative Action employer.
Job Type: Full-time
Pay: From $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
Work Location: In person