Title: Marketing Event Specialist
Reports to: Senior Creative Services + Brand Manager
Position Description
The Marketing Events Specialist position is responsible for overseeing the successful conceptualization, organization, implementation and execution of an array of events, speaking engagements and sponsorships for the firm. This role will strategize and work with the firm’s Chief Marketing Officer and Senior Creative Services + Brand Manager as well as practice group department chairs to identify targeted sponsored and hosted event opportunities in line with the department’s plans to promote the firm. This role regularly interacts with attorneys, staff and vendors.
Responsibilities
- Liaise with the Senior Creative Services + Brand Manager and the attorneys to:
- Develop and plan seminars, webinars on Zoom, hosted dinners/receptions, etc. and identify the target audience.
- Evaluate and recommend conference sponsorship opportunities as well as negotiate sponsorship contracts and benefits.
- Ensure all sponsorship benefits are taken advantage of and all deadlines are met (logos, ads, bios/photos, handouts, PPTs, promotional gifts, etc.)
- Plan hosted dinners and firm events (holiday party, retirement party, all attorney cocktail reception) (contracts, invitations, RSVPs, menus, car service etc.).
- Handle event logistics, including:
- Creation of invitation language
- Develop and mange budgets
- Develop and maintain timelines/checklists to ensure all deadlines are met.
- Handle registration as well as confirmation, reminder and follow up communications to attendees and provide regular updates to Davis+Gilbert attorneys involved, which includes coding lists for clients/non-clients
- Organize materials (name tags, seminar handouts, evaluation forms, etc.).
- Collaborate with the business development colleagues on BD tracking, historical relationship mapping and trends.
- Coordinate with IT department, food services and CLE coordinator when necessary.
- Create PowerPoint presentations and coordinate production of handout material, attorney presentation rehearsals.
- Gather post event statistics (confirmed attendees, no shows, evaluation stats, etc.).
- Act as liaison for all client presentations/CLEs between attorneys, client and Davis+Gilbert CLE coordinator and maintain library of CLEs/client presentations.
Knowledge, Skills and Abilities Required
- Bachelor’s degree, preferably in marketing or communications with 4-5 years related work experience, preferably in a law firm, event management or professional services environment a plus.
- Outstanding proofreading, oral/written communications and interpersonal skills required.
- Must be able to work with all levels of personnel from staff to leadership as well as work independently and as a team.
- Possess a positive, “can-do” attitude and requires strong organizational skills.
- Must be customer focused in approach and possess a strong work ethic.
- Must be able to handle a variety of projects under tight deadlines and manage stress effectively.
- Experience and Proficiency Required: Microsoft Word, Excel and PowerPoint.
- Preferred Experience or Working Knowledge a Plus: iManage (or other document management system), email marketing platform or CRM platform.
Davis + Gilbert LLP is an equal opportunity employer
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Marketing: 4 years (Required)
Ability to Commute:
- New York, NY 10019 (Preferred)
Ability to Relocate:
- New York, NY 10019: Relocate before starting work (Required)
Work Location: Hybrid remote in New York, NY 10019