*** EXPERIENCED Executive Personal Assistant WANTED ***
We are looking to hire an Executive Personal Assistant for a highly-successful Executive/Principal. In this role, the EA/PA will work as his right-hand partner. The ideal candidate is a professional that values discretion and confidentiality; is extremely detail-oriented, and organized; a master at travel coordination/planning/scheduling; ability to anticipate needs and problem solve with minimal direction; proficient with Microsoft tools including Excel; has the ability to take on special projects, maintain high-level databases, create and maintain financial reporting, and has experience representing executives in communications. In this role, the EA/PA will perform a variety of tasks to support the organization's executives including, but not limited to, office management, personal assistance, and high-urgency and high-level tasks. Some travel is required with and/or on behalf of the Executive/Principal.
If you're looking to work for someone who values long-term employment, integrity, efficiency, and accuracy, this job is for you!
Executive Assistant responsibilities include:
- Managing executives' calendars, setting up meetings, and sending reminders.
- Making travel and accommodation arrangements.
- Managing information flow in a timely and accurate manner.
- Format information for internal and external communication- memos, e-mails, presentations, and reports.
- Take minutes during meetings.
- Typing, formatting, and editing reports, documents, and presentations.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering supplies and replacement, as well as managing mail and courier services.
- Picking up and delivering business and personal items.
Requirements and Skills:
- Availability during regular work hours, on-call during after-hours, and weekend availability to meet business needs.
- Discretion and confidentiality
- Work experience as an Executive Assistant, Personal Assistant, or similar role for senior management, high-level executives, or celebrity clients.
- Outstanding organization and time management skills.
- Familiarity with office equipment and applications (e.g. calendars and copy machines).
- Excellent verbal and written communication skills
- Exceptional interpersonal skills.
- Excellent listening skills
- Energetic, proactive, and self-motivated.
Job Type: Full-time
Pay: From $80,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- On call
- Weekends as needed
Experience:
- Personal Assistant: 2 years (Required)
- Travel planning: 2 years (Required)
- managing an executive's schedule?: 2 years (Required)
Work Location: In person