The Huron ISD is looking for an purchasing and accounts payable finance associate. The employee with coordinate purchasing for the district while following the HISD Board of Education and the State of Michigan purchasing policies and regulations. Assure the smooth, timely, efficient, and accurate operation of the accounts payable system for the Huron ISD.
EDUCATIONAL QUALIFICATIONS:
· Associate Degree required; bachelor degree preferred
· Michigan School of Business Officials (MSBO) Purchasing Certification, preferred or willing to obtain within (2) years
MINIMUM QUALIFICATIONS AND SKILLS:
· Two years of Purchasing and payables experience, preferred
· Pass and maintain School Employment background check
· All HISD staff must adhere to the HISD Mission, Vision, Guiding Principles, Expectations, and staff handbook on the HISD Website, www.huronisd.org homepage
· Physically and mentally capable of rigorous work (capable of standing and sitting for extended times and lifting or pushing a minimum of 50 pounds)
ESSENTIAL DUTIES MAY INCLUDE BUT ARE NOT LIMITED TO:
Purchasing
· Provide ordering and customer service to district buildings and departments for online purchasing and online district ordering sites
· Obtain competitive price quotes to ensure the best expenditure of district funds
· Maintain a file of bids and RFPs for orders placed from the General fund, Internal fund, building and Site sinking fund, and Construction funds
· Maintain and update financial system vendor lists
· Contact vendors regarding orders, new products, prices, returns, policies, discrepancies, and other items as needed
· Back-up support for mailroom services
· Process and file vendor debarred reports quarterly for audit reviews, cross-checking each fund with the Federal database
· Monitor and order office supplies for the Business Office and ISD areas
· Responsible for securing and checking in/out HISD district credit cards and maintaining the credit card log
· Reconcile Business Office credit card activity monthly and support district credit card issues
· Co-maintain copies of contracts in the financial accounting system
· Work with the Curriculum Department on purchasing curriculum consumables at the beginning and during the school year
· Work with vendors to coordinate deliveries when needed. Meet with the delivery crew when needed as well
· Meet with vendors to discuss projects, problems, pricing, policies, and needs as needed.
· Prepare approved HISD purchase orders by fax, phone, mail, or email as needed on a timely basis
Accounts Payable
· Responsible for meeting accounts payable scheduled deadlines and timely payments for all HISD invoices
· Gather HISD accounts payable information when requested by HISD administration
· Ensure the accuracy of HISD invoices and requisitions (IE, Amounts, account numbers, proper approval, proper documentation)
· Responsible for informing HISD staff of mileage rate changes, PO deadlines, and any other applicable information regarding purchasing/accounts payable procedures
Other
· Backup for 1099 reporting for HISD
· Back-up for emergency check scanning and cash deposits for HISD
· Responsible for facilitating & securing staff travel and conferences with the ISD process
· Assist with HISD and Local Educational Agencies (LEA) year-end audit as directed by the Director of Finance
· Assist other finance staff with duties when requested by the Director of Finance
· Operate calculator, scanner, computer, and any other office machine
· Keep updated on the state chart of accounts (IE. Bulletin 1022)
· Responsible for following the Michigan Public School Record and Retention Manual
· Responsible for maintaining sufficient work documentation and utilizing an efficient and effective electronic storage method when practical
· Able to research effectively, including using the Internet for research, knowledge of financial software, Google Applications, Microsoft Word/Excel/Office, and other educational software and programming
· Responsible for maintaining confidentiality in all aspects of work
· Participate in professional development opportunities and demonstrate a commitment to continuous learning. Attends MSBO and other related conferences and maintains active membership
· Valid driver’s license with reliable transportation
· Regular and consistent in-person attendance
· Other responsibilities as deemed appropriate by the Supervisor
TERMS:
· 230-day Work Calendar – Monday - Friday
· Non-exempt, Non-Union
· Wage, benefits, and schedule per Non-Union Support Wage and Benefit Guide
o Family Health Insurance upon hire
o Paid sick, personal, and Act of God days
o Pension/401(k)/457 Retirement through Michigan Office of Retirement Services
· Occasional off-site travel and activities
Applications will begin being reviewed on July 1, 2024. Candidates are encouraged to submit their applications before this date to ensure consideration; however, the position will remain open until filled, and applications received after the review date may still be considered.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Experience level:
Physical setting:
Schedule:
Education:
Ability to Relocate:
- Bad Axe, MI 48413: Relocate before starting work (Required)
Work Location: In person