The Center for Construction, Design and Building Trades is seeking an energetic, detailed-oriented individual to provide a broad range of advanced administrative and program support to the Academic Dean, faculty, and staff across multiple programs and campuses. This position is on-site and may require flexible work hours (e.g. ,occasional evenings or weekends) to support program needs.
We offer competitive pay with a beginning salary of $28,269 commensurate with education and experience exceed the required qualifications, plus an attractive total rewards package including:
- Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks)
- A variety of paid health, dental, and life insurance coverages
- Wellness incentives and free gym membership at the Raider Fitness Center
- FRS retirement and other options
- Professional Development and Paid Tuition
- Free on campus parking, Lynx bus service
Responsibilities:
DESCRIPTION:
The Administrative Program Support Specialist, Construction and Design provides a broad range of advanced administrative and program support to the Academic Dean, faculty, and staff across multiple programs and campuses.
ESSENTIAL FUNCTIONS:
1. Maintains records and related databases for multiple departments and programs in compliance with college requirements, including budgets, purchasing orders, payroll data entry, and employee attendance and leave.
2. Composes, types, and edits broad range of routine and non-routine correspondence, documents, and reports.
3. Researches and resolves issues/problems related to department, such as data, schedule, or payroll.
4. Provides support to the office to maintain effective and efficient office workflow.
5. Serves as first point of contact and liaison among faculty, students, the public, community agencies, and administration.
6. Provides program support and perform tasks related to specialty accreditations.
7. Performs tasks related to industry advisory boards and meetings, such as assisting with meeting minutes, and venue set-up.
8. Maintains department calendar and assists with department travel and other accommodations.
9. Maintains office equipment and assists staff in use of office computers and related software.
10. Assists with event logistics, such as room reservations and facilities set up.
11. Assists with posting information and announcements on department Canvas site, social media platforms, and website updates.
12. Performs other duties as may be required or assigned.
REQUIRED QUALIFICATIONS:
1. Graduation from an accredited high school or possession of an acceptable equivalency diploma.
2. One year of administrative or clerical support experience.
DESIRED QUALIFICATIONS:
1. Associate degree in Office Management or similar curriculum.
2. Experience using a personal computer and related word processing, spreadsheet, and database software.
KNOWLEDGE, SKILLS & ABILITIES:
1. Knowledge of and ability to interpret College policies and procedures.
2. Ability to understand the organization and programs of the College.
3. Excellent Microsoft Office 365 skills (including Outlook, Word, Excel, PowerPoint) and the ability to become proficient in video conferencing applications, such as Teams/Zoom.
4. Excellent verbal, written, and interpersonal communication skills.
5. Customer service skills.
6. Detail-oriented, and critical thinking skills.
6. Ability to take initiative, be pro-active, and work independently.
7. Ability to organize and meet deadlines.
8. Ability to exhibit a professional, courteous demeanor.
9. Committed to working in a multicultural environment.
WORK ENVIRONMENT and SPECIAL CONSIDERATIONS:
1. Works inside in an office environment.
2. May require flexible work hours, including occasional evenings and weekends to support program needs.
This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.
This position is eligible for Veteran’s Preference.
Conditions of Employment
Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.
Job Type: Full-time
Pay: From $28,269.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Application Question(s):
- What is your expected salary?
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 1 year (Required)
- Clerical: 1 year (Required)
- Microsoft Office: 1 year (Preferred)
Work Location: In person