Primary Function: Support the special education program by managing special education compliance requirements. This includes updating databases, filing and uploading documents, and communicating with parents and staff.
Essential Functions:
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Schedule IEP meetings
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Provide IEP notifications of IEP meetings and/or special education assessment plans to all required parties in a timely manner.
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Maintain and review the scheduled IEP meetings with the special education team on a monthly basis.
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Ensure all IEP communication is updated on the Wellignet system
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Alphabetize and file documents and reports.
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Communicate with outside contractors as needed.
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Assist parents with the proper completion of forms and maintain student records.
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Communicate with the appropriate school staff regarding IEP meeting attendance requirements and request substitute coverage if necessary
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Track expenses for the program.
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Compile receipts for grant expenditures.
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Maintain an inventory of special education resources, including assistive technology, assessments, reference books, etc.
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Assist in compiling necessary documents for the school’s special education DVR (District Validation Review), charter review/renewal/visit, WASC accreditation
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Compile necessary documents for any due process cases.
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Communicate effectively, both orally & in writing, and in a timely and respectful manner with students, parents, & other professionals routinely.
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Maintain confidentiality of sensitive information
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IEP meeting interpretation as needed
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Attend any/all trainings and meetings to stay current on expectations, policies, and procedures.
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Participate professionally in scheduled meetings and trainings
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Model professional behaviors and ethical standards when dealing with students, parents, peers, and the broader community.
- Maintain reliable, consistent attendance and punctuality.
Other Functions:
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Perform other duties as assigned.
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Assist in other school programs when necessary.
Knowledge of:
Excellent communication skills, both verbal and written; Excellent interpersonal skills and a collaborative work style; Communicating policies and procedures; Implementing best practices; Professional skills for collaboration and teamwork with other professionals; Record keeping and filing techniques; using basic office equipment; proficiency in Microsoft suite.
Ability to:
Communicate effectively both verbally and in writing with all stakeholders; Work collaboratively and professionally with the Larchmont Schools team; Follow instructions from supervisor; Ability to multitask; Meet schedules and timelines; Maintain records, logs, and files; Use modern technology for various responsibilities; Take direction, collaborate, and critically think through problems and propose solutions to supervisor; Understand and carry out oral and written instructions.
Physical Requirements:
Continual speaking; frequent sitting, reaching, walking, bending, grasping, and pinching; occasional lifting and carrying, squatting, twisting, and kneeling.
Environment:
Office environment, subject to constant interruptions and noise; Workstation open to the public; Frequent use of computer screen; Uneven surfaces, noise, quick work pace; Occasionally involves working outdoors and exposure to inclement weather; Infrequently involves exposure to traffic congestion; May rarely involve exposure to biohazardous waste.
Other Requirements:
Support the Mission and Vision of the School; exercise good judgment and moral character; fingerprint clearance & TB test clearance. Larchmont Schools has the right to revise this job description at any time. Larchmont Schools is an EQUAL OPPORTUNITY EMPLOYER.
Minimum Qualifications:
(*) High School Diploma
(*) Two years of related experience and/or training
(*) TB Test clearance & DOJ fingerprint clearance
(*) Highly organized, ability to work with multiple databases
(*) A demonstrated commitment to strong customer service, high professional ethical standards, and a diverse workplace
(*) Bilingual in Spanish or Korean (preferred)