Job Overview:
We seek a detail-oriented Administrative Assistant/File Clerk to join our team. The ideal candidate will assist in organizing and maintaining paper and electronic files, ensuring accuracy and efficiency in document management.
Responsibilities:
- Organize and maintain legal and administrative electronic and paper documents in the firm’s document management system and the office
- Create paper files as needed, including notebooks for attorney use
- File paper documents the Firm is legally required to have in hard copy
- Retrieve and deliver active or closed paper files as requested
- Scanning and uploading files to create digital copies of physical records; save same in the firm’s document management system as instructed
- Back up administrative/legal assistant as directed
- Provide backup support to administration to open files in the document management system as requested
- Create folders in the document management system for the proper organization and classification of documents
- Save documents in the document management using specific naming convention
Assist with other related duties and ad hoc projects as requested.
Requirements:
- Excellent verbal and written communication skills
- Excellent organizational skills
- Superior attention to detail
- Excellent time management skills with a proven ability to set, meet and follow deadlines
- Ability to act with integrity, professionalism, and confidentiality
- Proficient with Microsoft Office Suite or related software
- Proficiency with or the ability to quickly learn the organization’s document management system
This position offers the opportunity to develop organizational skills while contributing to efficient document management processes. If you are detail-oriented and enjoy maintaining order in a fast-paced environment, we encourage you to apply for the File Clerk position.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person