Position Overview
Yaman Real Estate, a well respected real estate firm in Cortland, NY County region seeks a full time Office Administrator to perform various duties. The hours for this position are 8:30 am to 5:00 pm Monday to Friday. This is an in-house role and the ideal candidate will become an integral team member by ensuring the smooth and efficient operation of our office by managing a diverse set of administrative responsibilities.
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What We Offer:
· State of the art modern office
· Mid-size firm offering a highly collaborative and supportive environment
· The ability to work independently with the autonomy to manage your workload
· Competitive compensation of $55,000 - $65,000 with bonus based on performance, and paid time off (no health benefits offered at this time).
· Long term opportunity with very stable and successful firm.
· Opportunity for professional growth.
Responsibilities:
- Greet clients and visitors to the office in a professional and friendly manner
- Serve as liaison between prospective clients, real estate agents, and vendors.
- Establish and maintain positive and productive work relationships with all agents, staff, customers, clients, and business partners. Be familiar with and comfortable using the company's propriety systems and tools.
- Answer phone calls and respond to emails promptly and courteously
- Manage office supplies and equipment, ensuring inventory is stocked and maintained
- Prepare, audit, and distribute documents, including sales contracts, rental leases, and other legal paperwork to ensure adherence to state requirements.
- Perform basic bookkeeping tasks, such as accepting and recording transaction checks, calculating commissions, and payroll. This requires utilizing QuickBooks and other similar accounting platforms on a daily basis.
- Handle incoming and outgoing mail and packages
- Maintain organized filing systems for both digital and physical documents
- Assist with closing coordination, including gathering necessary paperwork and coordinating with clients, agents, and other involved parties involved
- Assist with other administrative tasks and special projects as needed
Requirements:
- 2+ years’ experience as an office administrator, administrative assistant, or similar role. Previous real estate experience a plus, but not required.
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Ability to prioritize tasks and manage multiple deadlines effectively
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software
- Familiarity with office management processes, along with basic bookkeeping principles
- Basic math skills and QuickBooks experience helpful.
- Excellent communication and interpersonal skills
- Self-motivated with the ability to work independently with minimal supervision as there will be occasions you will be the only staff member in the office.
- Strong oral and written communication skills, a customer-service focus, and the ability to work collaboratively in a team-oriented environment.
- High degree of emotional intelligence and decision-making skills to effectively manage multiple and competing priorities and provide guidance and support to agents in CEO or sales manager’s absence.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- Paid time off
- Professional development assistance
- Referral program
Schedule:
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Required)
- Client services: 1 year (Required)
- Basic math: 1 year (Required)
- QuickBooks: 1 year (Required)
Ability to Commute:
Ability to Relocate:
- Cortland, NY: Relocate before starting work (Required)
Work Location: In person