Position Overview: We are seeking a highly motivated and detail-oriented Bookkeeper/Controller to join our team, which consists of the Auto Dealers Association of Greater Philadelphia, a 501(c)(6) trade association, and its allied Auto Dealers CARing for Kids Foundation, a 501(c)(3) nonprofit. This position will play a critical role in ensuring the financial health and integrity of both organizations. The Bookkeeper/Controller will be responsible for overseeing all financial activities, including budgeting, accounting, reporting, and auditing, as well as providing administrative support where needed. This role requires a strategic thinker with a strong understanding of non-profit finance and the ability to manage multiple priorities in a dynamic, event-driven environment.
Location/Time: This is a full-time position at our East Norriton, PA headquarters. Some event-related evening and weekends required.
Job Responsibilities:
- Oversee all accounting operations, including but not limited to accounts payable, accounts receivable and grants management.
- Ensure the accuracy and timeliness of financial reporting, including monthly, quarterly, and annual financial statements in accordance with appropriate regulatory requirements.
- Develop and maintain internal controls and financial procedures to ensure the integrity of all financial transactions.
- Lead the budgeting process, working closely with executive management to prepare annual budgets and monitor financial performance against these budgets.
- Coordinate the preparation for and execution of annual audits, acting as the primary liaison with external auditors.
- Ensure compliance with federal, state, and local legal requirements by researching existing and new legislation, consulting with outside advisors, and filing financial reports.
- Lend event administrative support including but not limited to roles such as tracking member event registration, vendor/partner contract liaison, inventory management of programs related to our Foundation, membership database management and more.
- Provide onsite event support, including at the Philadelphia Auto Show (up to two consecutive weeks of overnight stays in Philadelphia) as well as other signature events such as Driving Away the Cold Distributions, Annual Dinner Meeting, Golf Outing, Tech Comp, etc.
Requirements
· Minimum five years experience with Bachelor's degree in Accounting, Business Administration, Nonprofit Management, or a related field.
· Proven experience in nonprofit operations/business with a track record of successful financial management.
· Knowledge of financial management principles and budgeting processes.
· Exceptional organizational and problem-solving abilities, with a keen eye for detail.
· Excellent communication and interpersonal skills, with the ability to collaborate and support all team members.
· Proficiency in using technology platforms and tools to streamline operations and improve efficiency.
· Experience with human resources or insurance is a plus.
Compensation
Compensation is commensurate with experience. Cover letter should include salary requirements. The Association offers a 401(k) plan with a competitive employer match, full health, dental, vision, life benefits for the employee and generous paid time off.
Job Type: Full-time
Pay: $70,000.00 - $82,000.00 per year
Work Location: In person