Job Summary:
The Contract Administrator’s responsibilities include making sure that all incoming sales contracts are completed accurately and timely. The Contract Administrator also coordinates with all departments within the company as well as customers throughout the construction of our homes.
Duties/Responsibilities:
- Process all purchase agreements and addendums.
- Process customer deposits.
- Ensure accuracy and completeness of purchase agreements and associated documents.
- Maintain electronic purchase agreement files.
- Assist sales team with entering purchase agreement data in the system.
- Process buyer releases from contract/IHMS.
- Facilitate inquiries from internal staff (field, sales, accounting) as well as settlement agents (Closing Coordinator and Title Agents).
- Weekly production meetings to review the status of homes and obtain walk/closing dates from field staff. Update closing projection.
- Coordinate changes in walk/closing dates requested from buyers, lenders, and/or field staff.
- Process and email walk-thru and closing letters for homebuyers.
- Maintain and distribute Buyer Status Report and Walk/Closing Report to various team members.
- Check system for completeness in preparation for pre-construction meetings.
- Release new home production starts.
- Maintain the soft schedule prior to construction start.
- Update system and issue reports to disseminate information to purchasing and field relating to approved change orders.
- Review IHMS stage releases to ensure there are no open items for that stage of construction. Send stage release information to purchasing agent for processing.
- Obtain certificates of occupancy for finished homes.
- Setup and activate lots, addresses, options, and color selections for new developments.
- Enter and activate purchase agreement documentation for new developments.
- Assist in plan review for structural options.
- Establish utility services for homes.
Qualified candidates must be be able to manage their time, multi-task, prioritize, and keep organized in a high energy/fast past environment.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software.
Job Type: Full-time
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Virginia Beach, VA: Relocate before starting work (Required)
Work Location: In person