Position Type:
Support Staff
Date Posted:
5/1/2024
Location:
505 Washington Blvd Oak Park IL 60302
Date Available:
07/01/2024
Closing Date:
06/30/2024
- This is a one-year position for the 24-25 school year.
Job Purpose:
Provide administrative support to the Director of Student Services, counselors, social workers and other administrators as needed.
Job Function:
Handles the Director of Student Services calendar by scheduling appointments, including building utilization requests and may assist with calendar scheduling and building utilization requests for other administrators as needed.
Answer all incoming telephone calls and answer any inquiries related to Student Services.
Assist in creating and sending emails and certified letters (when necessary) regarding communication from Student Services.
Coordinate ACT/SAT test preparation by recruiting proctors, posting lists, assigning classrooms, helping with relief and submitting pay vouchers.
Coordinate PSAT by ordering tests, creating a master list of test takers and securing enough substitutes and relief.
Assists with preparation of materials for events coordinated by the Administrative team, including Freshmen Orientation, Graduation, and AP exams.
Act as the centralized college contact person. Schedule college visits and create a calendar. Prepare email passes for students.
Coordinate, send and track transcripts requests and supporting college documents for current seniors. Accurately updating Naviance.
Complete education verifications, process transcript and/or medical records requests for alumni.
Job Qualifications/Requirements:
Minimum of five years of administrative assistant experience.
Proficiency with Microsoft products (i.e., Word, Excel, PowerPoint, Outlook, etc.)
Proficiency with Google products (i.e. Docs, Sheets, Slides, Gmail, Drive, etc.)
Familiarity with Blackbaud and Naviance preferred.
Possess excellent communication (written/verbal), organizational and multitasking skills.
Some college coursework is helpful.