RHM Staffing Solutions: RHM Staffing Solutions is a leading provider of technical, professional and engineering recruiting and staffing services. RHM Staffing Solutions has a long history of customized recruiting and placement solutions that continually place the best candidates at all levels of skill and expertise.
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Position: Payroll Administrator
Reports to: Payroll Manager
Job Summary: The Payroll Administrator will assist in processing weekly payroll, billing, and commissions maintenance for the internal production team.
Schedule: This position works a hybrid schedule. Employees are required to be in office Monday, Wednesday and Thursday. The office works remotely Tuesday and Friday. The hours are 8am-5pm.
Duties/Responsibilities:
- Gather weekly time records from clients and internal teams.
- Maintain an accurate listing of current employees for weekly payroll collection.
- Communicate professionally with internal team regarding missing time records to reach resolution and timely process of weekly payroll.
- Enter, maintain, and process information in the payroll system, including employee hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, pay/bill rate changes and other payroll related information.
- Ensure employees are paid accurately, timely and in accordance with company policies, federal and state regulations.
- Complete independent audit of payroll data; which includes all earn codes and weekly adjustments, pay and bill rate changes and making corrections as needed.
- Ensure invoice data reflects payroll hours.
- Issue replacement checks for direct deposits due to payroll errors or employee terminations.
- Review and respond to garnishment inquiries and send to Paychex vendor for processing.
- Respond to payroll related questions and escalate when necessary.
- Maintain database in Sage/Intacct for billing changes and any manual entries required for weekly pay/bill.
- Manage changes in spread reporting in OneBridge software, provide weekly updates to ensure spread accuracy.
- Perform other related duties as assigned by Management.
Required Skills/Abilities:
- Strong time management skills and the ability to multi-task.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office and Excel
- Demonstrate strong problem/resolution skills.
Education and Experience:
- Bachelor’s degree
- 1-3 years of experience in payroll preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Work setting:
Education:
Experience:
- Payroll: 1 year (Preferred)
- Microsoft Excel: 1 year (Preferred)
Ability to Commute:
- Oak Brook, IL 60523 (Preferred)
Ability to Relocate:
- Oak Brook, IL 60523: Relocate before starting work (Required)
Work Location: In person