The successful candidate will have proven contract administrator experience with complex, multi-phase, multi-million dollar design and construction projects. General duties shall include, but not be limited to, assist with planning of procurement documents, pre-bid/proposal meetings, conform final contract documents, monitor all aspects of contract compliance, assist with development and negotiations of Task Order, cGMP, and change orders. Review contractor invoices for contractual compliance and conduct closeout procedures.
Essential Job Duties:
- Assist with planning of procurements and setting pre-award schedules for contracts including Board actions
- Assist in coordination of Pre-Bid/Proposal meetings to present the Project and RFB/RFP to potential bidder/Proposers
- Prepare drafts of RFP/RFB addenda for review, finalize, and distribute to Planholders
- Prepare draft award recommendations and Board Reports
- Conform final contract documents
- Prepare required reports and correspondence
- Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
- Assist in the contract standardization process
- Monitor all aspects of contract compliance
- Assist in resolving problems and disagreements between contractors
- Assist with Task Order and cGMP preparation
- Assist with change order development and negotiations
- Review contractor invoices for contractual compliance
- Conduct closeout actions upon contract completion such as final audit, payment, etc. under direction
- Contribute to the advancement of goals through commitment to productive collaboration with all stakeholders
Qualifications:
- Five to seven years of experience in the administration of commercial/government contracts is required
- Bachelor’s degree in an engineering or business related field, as well as training in procurement, contract, construction, and commercial law is required
- Proficient in Microsoft Office Suite of software, Adobe Acrobat Professional and large-scale construction management type software such as Primavera, Prolog, etc.
- Experience in alternative project delivery methods including Construction Manager at Risk and Design Build preferred
- Comfortable operating in a team-oriented, collaborative work environment
- Produce accurate and timely results while maintaining a customer service attitude
- Experience in a construction office is necessary
- Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
- Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
- Effective oral and written communication skills
- Must be detail oriented and highly organized
Company offers excellent wages, commensurate with experience, plus a choice of health benefit plans and levels of coverage. Additional benefits include profit-sharing and 401(k) plan.
Job Type: Full-time
Pay: $120,000.00 - $150,000.00 per year
Work Location: Hybrid remote in Los Angeles, CA 90045