Job Summary:
The Accounting Clerk supports the accounting department by preparing and processing payments for vendor invoices and other financial obligations in accordance with internal accounting policies. Review purchase orders, statements, and invoices to verify amounts owed. Maintains and reconciles accounts payable ledger. Responds to vendor inquiries and resolve any discrepancies in billings and payments.
Duties & Responsibilities
- Review all invoices for appropriate documentation and approval before payment.
- Process 3-way PO matching invoices and payments.
- Prioritize invoices according to the due date and cash in advance status.
- Process wires, ACH requests, and new vendor requests and respond to all vendor inquiries.
- Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
- Conducts routine data entry management for accounting records including accounts payable, billing, and accounts receivable.
- Reconcile vendor statements and assist with month-end closing.
- Maintain virtual/electronic open AP files.
- Maintain files and documentation thoroughly and accurately in the appropriate vendor Dropbox and backup.
- Answer telephones courteously and respectfully.
- Assist sales and operations as needed with vendor inquiries.
- Scan all invoices and documents needed to maintain files.
- Perform administrative tasks as needed.
- Contribute to the general organization and cleanliness of the office.
- Other related duties as assigned.
Required Skills & Abilities
- 2+ year’s experience in Accounts Payable.
- High School Diploma required, college courses in accounting preferred.
- Proficient in MS Excel and Word, 10-key by touch, SalesForce/Avsight experience a plus.
- Basic accounting principles knowledge and thorough knowledge of applicable accounts payable/general ledger procedures.
- Display a professional demeanor, and strong work ethic, be organized, reliable, and a self-starter.
- Must be able to follow company filing procedures using Dropbox and other electronic methods.
- Work in a fast-paced environment with a focus on detail, accuracy, and meeting deadlines and expectations with minimal supervision.
- Excellent verbal and written communication and organizational skills.
- Have a knack to work independently and interact with employees and vendors.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Job Type: Contract
Pay: $23.00 - $25.00 per hour
Expected hours: 40 per week
Schedule:
Application Question(s):
- Do you have Salesforce/Avsight experience?
Experience:
- Accounts payable: 2 years (Preferred)
Work Location: Hybrid remote in Houston, TX 77079