The Project Coordinator reports to assigned Project Manager/s and Sr Project Coordinator, for this growing construction general contractor business.
He/she is responsible for the successful implementation of project administration and support functions within operations.
Serve as a regular project coordinator, supporting the Project Management team as assigned including:
- Provide administrative support for project development, project planning and scheduling, document tracking, change documentation, subtracting, issue resolution
- Prepare owner contracts
- Help ensure optimum efficiencies and adherence to company morale, culture, and values.
- Maintain and monitor project plans, project schedules, budgets, and expenditures at the direction of the Project Manager.
- Document and follow up on important actions and decisions from meetings.
- Prepare necessary presentation materials for meetings.
- Undertake project tasks as required/requested.
- Organization, maintenance of all documentation, paperwork tracking and managing information flow for each project
- Strive to create a “total client awareness” culture throughout operations.
Project Coordinator Requirements:
- Two years of experience in the construction/general contracting or a related field and/or a Bachelor's degree in business or related field of study.
- Exceptional verbal, written, and presentation skills.
- Ability to work effectively both independently and as part of a team.
- Computer literacy for a variety of tasks.
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Knowledge of file management, transcription, and other administrative procedures.
- Ability to work on tight deadlines
- Ability to maintain strict confidentiality
- Ability to multitask and change directions quickly
Certificates of Liability Insurance (COI’s)
- Review for appropriate coverage and complete description per company requirements
- Save COI to folder and in Sage
- Send out emails/make calls and follow-up on all incomplete COI’s
- Call or email subs on the “COI Needed For Commitments Below” list in Sage, and request COI’s providing an example of requirements
Additional administrative responsibilities:
- Answer phones, meet, greet and seat guests
- Delegate projects
- Arrange for maintenance and repairs as needed
- Order office supplies and other supplies needed for office
- Schedule meetings and appointments
- Assist with mailings and deliveries
- Coordinate corporate correspondence and gifts
- Coordinate company functions
- Take all sales calls related to products and services for office management
- Track license expiration and manage renewals
- Order marketing related items (with Marketing Director) and field/office apparel
- Filing and organizing
- Assist with employee onboarding/offboarding
- Manage office equipment and renewals
Calendar, Correspondence, Office Assistance
- Update calendars when requested
- Compose/edit outgoing correspondence
- Assist when/where needed during high-volume work periods
Bid Opportunities
- Call subcontractors who have not responded to bid invites; update Procore and provide PM with updated results
- Update contacts/email addresses, etc. – Procore, Sage (Address Book/ AP), Outlook
Job Type: Full-time
Pay: $25.50 - $37.50 per hour
Schedule:
Experience:
- Construction or GC: 1 year (Required)
Ability to Commute:
- Racine, WI 53404 (Required)
Ability to Relocate:
- Racine, WI 53404: Relocate before starting work (Required)
Work Location: In person