Perform duties including answering main switchboard, greeting visitors, Mail distribution, filing and various tasks for other function areas.
Job Functions:
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Prepare/tidy lobby area for the day, unlock and lock main entrance doors, have updated and available reading material.
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Answer switchboard and connect caller to correct extension or department and page as necessary.
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Greet visitors; inform employee of their visitor, escort to conference room and offer beverages.
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Prepare/tidy lobby area for the day, ensure main entrance doors are unlocked and lock daily.
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Organize and file accounts payable, invoices, BOL, and production files.
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Train relief operators.
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Provide data entry assistance to various departments.
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Assist with company mailings by addressing, sorting, stuffing and metering envelopes both inbound and out bound mailings.
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Totaling of series roll list.
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Assigning invoice numbers to job tickets.
- Highlighting blue and white copies of invoice
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Maintain and update phone lists.
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Clean/tidy the main kitchen area.
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Other duties as assigned
Tools, Equipment:
Use personal computer (basic word and Excel), telephone switchboard, adding machine, postage meter and other common office equipment.