The Faculty Projects & Programs Lead for the Senior Associate Dean for Faculty & Chief Well-being Officer (CWO) for the School of Medicine (SOM) is a new position and directly supports the Faculty Work & Culture Optimization Collaborative and related initiatives across the university of Colorado School of Medicine departments/units. The Faculty Projects & Programs Lead for the CWO skillfully moves between initiative development, implementation, coordination, communication, delivery, and process/continuous improvements; and survey development, administration, data management, analysis, and reporting. The Faculty Projects & Programs Lead for the CWO resides in the Offices for the Faculty Experience (OFE). OFE resides in the Dean’s Office in the School of Medicine on the University of Colorado Anschutz Medical Campus.
The Faculty Projects & Programs Lead for the CWO is exceptionally skilled in “quick learning,” has a consistently accurate understanding of these new learned areas, and then uses their advanced skills in coordinating and communicating about these areas in which they are not an expert. Under the direction of the CWO, the Faculty Projects & Programs Lead manages, evaluates, communicates on, and delivers complex work/culture change initiatives in support of well-being and professional satisfaction in the workplace for a diverse group of clinicians, residents/fellows, scientists, and non-clinical faculty across the University’s academic medical campus. As a skilled project manager and facilitator, the person in this role fluently manages both “up and across” organizational teams and units in academic medicine. The Projects & Programs Lead is inclusive, analytical, attentive to details, a skilled problem-solver and user of technology/software, and is people, process, and outcome focused. The Projects & Programs Lead for the CWO supports the “big picture” outcomes across the SOM and fosters a welcoming, communicative, collaborative, and service-focused environment. The Projects & Programs Lead enjoys holding oneself accountable for delivering on tasks and complex projects, collective problem solving, and the highest standards in survey administration.
This position will include a faculty appointment in the University of Colorado School of Medicine. It is intended that the rank will be at the Instructor level in the School of Medicine, but can be negotiated depending on the qualifications of the final candidate.
Key responsibilities include:
Project development, management and delivery
- Manages and delivers projects, programs, process and administrative improvements, and other initiatives through various stages (including development, research, piloting, launching, engagement, communications, ongoing administration and management, evaluation, improvements, and reporting)
- Takes direction, proactively seeks clarification, focuses on solution-development, and skillfully manages and communicates “up and across” the organizational hierarchy in order to address challenges and deliver on objectives
- Works effectively across the SOM, including in OFE and the Dean’s Office, SOM departments and units (clinical, research and educational areas), IT, process and quality improvement functions, business and administration areas, compliance, communications, DEI, and other CU/SOM and affiliate units
- Professionally represents and advocates for OFE needs and goals within assigned duties and responsibilities
- Learns, follows, consistently and appropriately applies CU/SOM policies and processes, legal requirements, and data management standards/requirements to all areas of work, and supports and guides project teams in the same
Survey administration, analysis and communications
- Under the direction of the CWO, manages the full lifecycle of faculty surveys (including development, deployment, communications, data management, analysis, reporting, privacy, and security)
- Manages and supports a major all-department survey approximately every 2 years in partnership with the Healthcare Professional Well-being Academic Consortium (PWAC) and other SOM/affiliate stakeholders
- Analyzes data, pulls and creates reports, generates graphs, and makes presentation materials for diverse data and stakeholder communications
- With the highest standards and in compliance with CU/SOM, IRB, and legal policies, standards, and other data management requirements, appropriately manages sensitive, protected, and confidential data and information
- Uses modern technology and software with advanced skills, appropriately, and efficiency, and continues to advance knowledge and skills in this area to be effective, current, and protect/manage data to build and maintain stakeholder trust
Facilitation of stakeholders & process improvements | Support of other OFE initiatives
- Manages special operational improvements and process improvement projects (may include projects in business services, faculty administration, development and training, events, communications, and with databases and IT – among others)
- To deliver on objectives, skillfully “manages up and across” complex organizational teams that include diverse academic medicine faculty and staff, SOM leaders, and other stakeholders and healthcare/academic partners
- Coordinates teams and facilitates stakeholders in action planning and project delivery, meetings, committees, and various initiatives as assigned
- Manages the administrative needs of the SOM Faculty Work & Culture Optimization Collaborative across departments, including its listserv, Microsoft Teams, SharePoint, webpages, and other operational needs and communications
- Provides responsive, reliable, accountable, inclusive, and welcoming services to support the OFE team and SOM stakeholders
- With the highest ethical standards and professionalism, skillfully navigates change, conflict, and organizational politics, while meeting objectives, goals and assignments
- Manages and supports programs, projects, new initiatives, training, events, outcomes and metric monitoring and reporting (all of varying degrees of complexity, for various stakeholders)
- Supports other operational and administrative needs, coordination and communications, depending on OFE needs
- Completes other duties as assigned
Supervision Received
- This position has a dual reporting relationship to (1) the Senior Associate Dean for Faculty & Chief Well-being Officer for the School of Medicine, and (2) their Deputy
Supervision Exercised
- Supervises and manages teams that may include non-direct reports, SOM faculty, staff and leaders (among others), coordinates across departments/units, and ensures the alignment and completion of tasks, complex projects, and initiatives across SOM departments and OFE, but does not have direct reports
This description is a summary only and describes the general level of work to be performed, it is not intended to be all-inclusive. The duties of this position are evolving as OFE grows and develops, and may change from time to time and/or based on business needs. We reserve the right to add, modify or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.