Job Title: Payroll Administrator
Location: Houston, TX
Job Type: Full-time
About Us: ChaseSource is dedicated to providing top-notch staffing solutions to our clients. We pride ourselves on our commitment to excellence and our ability to match talented professionals with rewarding opportunities.
Job Description:
We are seeking a detail-oriented and dedicated Payroll Administrator to join our team. The ideal candidate will have a strong background in payroll processing, invoicing, and billing. This role also involves managing the HR Representative responsible for pre-employment and onboarding processes, ensuring compliance with client contracts, and maintaining awareness of contract terms and conditions.
Key Responsibilities:
- Payroll Processing: Accurately process weekly, bi-weekly, and semi-monthly payroll for all employees and contractors (250-500), ensuring compliance with company policies and regulatory requirements.
- Invoice and Billing Management: Prepare and issue weekly and monthly invoices for payroll hours processed, direct hire fees, onboarding fees, and consulting fees.
- Payment Follow-Up: Monitor and follow up on outstanding invoices to ensure timely payment.
- Issue Resolution: Address and resolve discrepancies or issues related to invoices and payments.
- Record Keeping: Maintain accurate records of payroll, invoices, and payments.
- Reporting: Generate and distribute payroll reports as needed.
- HR Management: Oversee and manage the HR Representative handling pre-employment and onboarding processes.
- Compliance Oversight: Ensure compliance with client contracts regarding recruitment services, including:
- Pre-employment and onboarding processes.
- Bill rates and fees.
- Timing and procedure of invoice submission and payment receipt.
- Staying updated on and aware of contract terms and conditions.
- Communication: Liaise with clients and internal teams to ensure smooth and efficient payroll, billing, and HR operations.
- Regulatory Compliance: Stay updated on relevant laws and regulations to ensure compliance in all payroll, billing, and HR activities.
Qualifications:
- Proven experience as a Payroll Administrator or in a similar role.
- Strong understanding of payroll processes, invoicing, and billing.
- Experience in HR management, particularly in pre-employment and onboarding processes.
- Proficiency in payroll software and Microsoft Office Suite (particularly Excel).
- Excellent attention to detail and organizational skills.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Knowledge of relevant laws and regulations related to payroll, billing, and HR compliance.
- Ability to stay updated on and aware of contract terms and conditions.
Benefits:
- Competitive salary
- Health, dental, and vision insurance
- Retirement plan
- Paid time off
- Professional development opportunities
Job Type: Full-time
Pay: $57,000.00 - $62,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work setting:
Education:
Experience:
- Payroll: 3 years (Required)
- Staffing Agency Payroll: 1 year (Preferred)
Work Location: Hybrid remote in Houston, TX 77098