- Open/close a corporate lobby to prepare for visitors, employees, and activities. Prioritize tasks with a sense of urgency and assisting with the day-to-day operations of the front desk and building needs.
- Act as a building concierge to all visitors, customers & employees.
- Communication resource for visiting employees from around the globe.
- Greet guests and visitors, acting as a "CEO" of first impressions for internal and external contacts.
- Ensure guests are made comfortable and kept informed of the status of their visit.
- Ensure that all daily reception processes and procedures are followed and updated. Handle all visitor pre-registration requests and ensure compliances are met and aligned with our NDA and CTPAT requirements.
- Update and maintain corporate resource binder to ensure accuracy of information.
- Organize and coordinate conference room scheduling, room resourcing, room reservations and special conference room projects.
- Collaborate with cross-functional teams on special projects for critical events such as GTC, photoshoots, company meetings, etc.
- Assist with New Hire orientation by providing the employee experience and help with NHO room. Assist employees with obtaining temporary employee badges.
- Maintaining visitor badge inventory, information, and reordering supplies.
- Assist with coordinating events, projects and service requests as needed and understand facilities and security operational expectations to deliver the right content and services to employees and visitors. Act as an extension of Security and keep open communication with internal GSOC.
- Work in conjunction with the EBC Center to support high-level customer visits as well as take necessary training courses, attend meetings as needed to build knowledge base and expertise.
Qualifications
- Computer skills
- Customer service experience
- Administrative background
- Phone etiquette proficiency
- Strong organizational abilities
- Typing speed and accuracy
- Office management knowledge
- Data entry expertise
- Real estate administrative experience
- Proficiency in Microsoft Office applications
- Event planning skills
- QuickBooks knowledge
Job Types: Full-time, Temporary, Contract
Pay: $20.78 - $23.70 per hour
Expected hours: 40 per week
Schedule:
Application Question(s):
- are you comfortable with 4 month contract ?
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Santa Clara, CA 95051 (Required)
Ability to Relocate:
- Santa Clara, CA 95051: Relocate before starting work (Required)
Work Location: In person