Job Title: Executive Assistant
Job Summary:
We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team. The ideal candidate will be responsible for coordinating meetings, handling correspondence, and performing various administrative tasks to ensure the smooth operation of the office.
Responsibilities:
- Manage executive calendars and schedule appointments
- Coordinate meetings and prepare meeting materials
- Handle incoming and outgoing communications, including emails and phone calls
- Perform data entry tasks and maintain accurate and current records
- Assist with event planning and coordination
- Provide customer service support to tenants and visitors
- Assist with front desk duties as needed
- Handle confidential information with integrity and professionalism
- Support office management functions as required
Skills:
- Must be Bi-lingual in English and Spanish
- Proficient in data entry and transcribing information accurately
- Strong customer service skills with excellent phone etiquette
- Experience in calendar management and scheduling
- Familiarity with office management tasks and procedures
- Knowledge in handling incoming calls effectively
- Ability to assist with event planning logistics
- Proficiency in Excel and QuickBooks or similar accounting software is a plus
This role offers the opportunity to work closely with senior executives, gain valuable experience in office administration, and contribute to the overall success of the organization. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask effectively.
Benefits:
- Medical, Dental, Vision
- Paid Vacation
- Paid Sick days
- Bonuses
-Secured parking during work hours.
-After probational period, company will provide Metro pass.
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- Health insurance
- Life insurance
- Paid time off
Experience:
- Microsoft Excel: 1 year (Required)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- Los Angeles, CA 90014 (Required)
Work Location: In person