Industrial Tower West is seeking an adept, conscientious Administrative Support Specialist to join our expanding organization. In this role, you'll work onsite to undertake a diverse range of administrative and clerical duties.
Responsibilities
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Work collaboratively with various departments on assignments
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Organize and schedule meetings and events, booking meeting rooms and arranging travel and accommodations
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Prepare correspondence, documentation, and other materials
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Answer phone calls and transfer calls to the appropriate party
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Receive mail and packages from USPS, FedEx, UPS, and couriers; deliver mail to the proper recipient
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Prepare mailings and packages for delivery
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Take detailed notes during meetings or type/transcribe and edit memos and notes provided from meetings
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Prepare paper copies, faxes, and other documentation
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Order, purchase, and invoice company office supplies
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Oversee office supply stock to ensure resources are available when needed
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Prepare, organize, and store information, file documents, and maintain filing systems
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Maintaining an efficient, productive, and positive office culture
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Perform other duties as assigned
Qualifications
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High School Diploma or GED; Associate degree is preferred. Vocational training plus relevant experience can be substituted for college degree.
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High proficiency in Excel, Word, Adobe, Outlook, Database Systems
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Position requires an individual with strong organizational skills who is accurate, self-motivated, timely, and detail-oriented with the ability to work under pressure and meet hard deadlines.
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Ability to communicate effectively with co-workers, management, and other departments
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Experience interfacing with executive leadership is desirable
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Demonstrated attention to detail, thoroughness, and patience
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Ability to multi-task at a high level
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Ability to draft professional letters, emails, and other correspondence
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Ability to meet deadlines in a fast paced, ever-changing environment
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Ability to learn and adapt to new software and computer systems
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Highly organized and methodical
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Exceptional time management skills and a positive attitude
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Must be at least 21, have a valid driver’s license, and have the ability to pass all pre-employment processes, including substance screen, motor vehicle record check, and criminal background check.