Job Overview:
Position: Human Resources Coordinator
Department: Human Resources/Executive Office
Position Purpose:To provide administrative support to Director of Human Resources, General Manager and Executive Committee team as needed.
Essential Functions:
- Answer phones and inquiries from associates, guests, vendors and potential applicants.
- File and securely maintain all associate files
- Collect, sort, and distribute office mail
- Oversees posting of open positions, initial resume review, and scheduling/participating interviews (as needed).
- Oversees pre-employment and onboarding process to include prescreening of applicants, background/reference checks, and new hire paperwork.
- Assist HRD with updating information into HR system, including payroll related items.
- Maintain calendar, schedule appointments, and generate agendas as required.
- Assist in preparation and execution of all associate events (including People Pleaser, holiday parties, associate meetings, etc.)
- Assists with associate relations meetings, including helping to conduct investigations with HRD.
- Assist with associate work injuries, including filling out injury reports and conducting follow ups.
- Facilitate and act as the liaison for guest and vendor relations for GM
- Coordinate charity requests
- Coordinate executive office amenities
- Ordering of all office supplies through Office Depot for HR and GM via Birchstreet
- Assist with the preparation of reports, presentations, meeting minutes and correspondence
- Oversee internal associate communication maintenance
- Create and distribute birthday and anniversary lists to all departments
- Other duties as assigned
Position Requirements:
· Previous customer service and administrative experience required; previous hospitality experience preferred.
· Proficient in Microsoft Office to include Outlook, Word, Excel, and PowerPoint
· Customer service minded with the ability to interact with people at various levels in the organization
· Ability to maintain confidentiality at all times
· Demonstrates ability to take full ownership and be pro-active
· Ability to organize, prioritize and handle multiple time-sensitive tasks.
· Ability to work independently with minimal direct supervision.
· Must be creative, a self-starter, and able to maintain strict confidentiality
· Excellent communication skills to include both written and verbal.
· Professional demeanor a must
· Bilingual Spanish a plus.
Reporting Relationship
This position reports to the Director of Human Resources and General Manager
Exemption Status
Non-exempt
Note: This describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills.
Job Type: Full-time
Pay: $24.50 - $25.23 per hour
Expected hours: 40.00 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid jury duty
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Schedule:
People with a criminal record are encouraged to apply
Experience:
- Leadership: 1 year (Preferred)
Ability to Commute:
- North Hollywood, CA 91602 (Required)
Ability to Relocate:
- North Hollywood, CA 91602: Relocate before starting work (Required)
Work Location: In person