Department: Finance
Classification: Non-Exempt, Full Time
Reports to: Director of Finance
Who We Are
JEVS Care at Home (JCAH) is a registered 501(c)(3) not-for-profit organization providing non-medical home care, respite, companionship, and community integration support services to disabled and aging clients in the Greater Philadelphia, PA and Pittsburgh, PA regions. Our goal is to keep our clients as independent as possible, in the comfort of their own homes and communities. With our strong foundation and talented leadership team, JEVS Care at Home is positioned for growth, development of new services, and committed to leading the industry in highly trained caregivers.
We are affiliated with JEVS Human Services (JHS), a $100 million not-for-profit agency established in 1941 in Philadelphia, PA. JHS has 1,000 employees and more than two dozen successful programs providing skills development, job readiness and career services, vocational rehabilitation, recovery services, adult and residential day services, and in-home personal assistance. Each year, the organization touches nearly 30,000 lives, focusing on individuals with physical, developmental, and emotional challenges as well as those facing adverse socio-economic conditions, including unemployment and underemployment.
Our Mission
To deliver industry leading in-home care through recruiting, empowering, and investing in the growth of the most skillful, reliable, and compassionate staff in the home care industry.
Our Culture
JCAH is a progressive and innovative home care company, and we approach our work with two things in mind: creating opportunities for our employees and providing the best care in the industry. We work hard personally, as a team, and with our communities to accomplish these goals. As an organization, we value collaboration, encouraging autonomy, trust, and openness. We want people to have fun at work and reach their career goals. JCAH offers an experience that is unlike any other home care agency for clients, caregivers, and our administrative team through the strength of our mission and the quality of our people.
About the Role
The Payroll Specialist serves as a liaison between the Finance and Operations departments and ensures that all outstanding pre-billing activities are completed so that Caregiver payroll can be processed in a timely and organized manner. This hybrid role will work non-traditional hours, including some holidays as assigned, to ensure that payroll is processed within the required weekly period, and that pre-billing issues are addressed prior to processing payroll. This role reports directly to the Director of Finance, and will have ongoing communication with the Area Directors, Associate Directors, and Client Care Managers within the Operations Department.
Essential Functions Include:
Responsibilities
· Monitor the pre-billing portal in HHAeXchange daily and support the Operations team with collecting the information required to resolve any tasks that need resolution prior to processing Caregiver payroll.
· Monitor the various inboxes or portals where timesheets are received, Friday through Tuesday, including weekends and holidays
· Receive timesheets through timecapture or fax and review for accuracy.
· Review client schedule in HHAx to determine if the timesheet matches the schedule.
o If a schedule exists in the calendar and timesheet matches the visit, then the timesheet is entered, approved, and properly labeled.
· If the hours worked on the timesheet do not match the schedule on the client’s calendar in HHAx, the Payroll Specialist will communicate with client to confirm/verify the hours worked, and request Caregiver to resubmit the timesheet.
· Document in HHAx the steps taken to collect the corrected timesheet.
· Save timesheet to Shared Drive for audit purposes
· Review outstanding timesheets weekly and communicate with Operations staff to ensure they are received and tracked.
· Communicate challenges and needs with the Operations Department staff.
· Other duties as assigned.
About You
Knowledge and Ability to:
- Analytical and organizational skills
- Ability to problem solve efficiently and effectively
- Excellent written and verbal communication
Education, Qualifications, and Experience:
- Associates Degree in Accounting, Business, or related field or 5 years related experience required
- Experience with Financial Software and Microsoft Office applications
Job Type: Full-time
Pay: $35,223.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work setting:
Education:
Experience:
- Accounting: 5 years (Preferred)
Work Location: In person