JOB
JOB DESCRIPTION SUMMARY:
DEFINITION
Under general direction, the Administrative Analyst performs professional-level duties in one or more internal support areas, including general administration support of various activities within the department. Duties will include confidential support to the department head, assisting with the budget preparation and monitoring, providing project management support, contracts, and grants. Assisting with scheduling of resources, data research, work orders, purchasing, personnel, staff reports, manage and maintain records, and assisting with special projects.
DISTINGUISHING CHARACTERISTICS
This exempt classification performs a range of internal support functions and administrative and technical duties division/department-wide, requiring complete knowledge of departmental policies and procedures. The Administrative Analyst may specialize in one area or may have broader responsibility for multiple internal service functions. Incumbents may perform routine professional work with a fair degree of independence or may perform more complex work under closer supervision. The Administrative Analyst reports directly to the Public Works Director although many tasks may relate to assisting the City Manager and collaborating with the City departments.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by the Public Works Director. Responsibilities may include the indirect supervision of technical and clerical personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Performs routine and semi- complex confidential administrative responsibilities with record keeping data entry, personnel, and daily operations support services for the Public Works Department.
Performs highly responsible processing and problem-solving functions requiring independent judgement to ensure compliance with applicable laws, rules regulations and departmental policies and procedures.
Compiles and analyzes data and makes recommendations on the formulation of policy and procedures, and staffing and organizational changes; conducts surveys and performs research and statistical analysis on administrative, personnel, and/or operational problems.
Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, bid proposals, and methods of operation.
Coordinates and monitors the administrative functions of assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications.
Coordination of departmental activities with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; responds to complaints and requests for information.
Provides exceptional customer service to those contacted in the course of work.
Other related duties may also be performed;
QUALIFICATIONS:
Knowledge of:
Accounting and Public Works Construction experience is a plus.
Principles and practices of personnel administration.
Research techniques, methods, and procedures.
Applicable Federal, State, and local laws and regulations.
Methods of reporting information.
Principles and practices of organization and public administration.
Skill in:
Providing customer service, including dealing with people in sensitive situations and problem resolution.
Making presentations and conducting meetings.
Use of computers, computer applications, and software.
Ability to:
Interpret and apply rules, regulations, laws, ordinances, and policies.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with employees, the general public and others contacted in the course of work.
Review and analyze organizational and administrative problems; recommend and implement effective courses of action.
Interpret laws, rules, and policies and make appropriate decisions.
Meet multiple deadlines.
Experience and Training Guidelines --Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of paid full-time experience performing clerical/ administrative responsibilities as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations. And
Education:
A bachelor's degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field.
Substitution of Education:
An additional four years of paid full-time experience performing clerical/ administrative responsibilities as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations may substitute for the required education.
Driver License:
Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.
The City of Farmersville is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Farmersville will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Annual Salary: $60,960 - $77,975