Overview:
Over 100 years in business, the Arrow Group of Companies has led the way in developing service focused transportation solutions by working with a broad range of customers, hauling a wider variety of products, and expanding our presence throughout Canada and the United States. Arrow is an industry leading transportation, distribution and materials handling organization.
At our Vernon Reload facility, we transload steel and other building materials from rail, truck, and containers. We provide custom handling, inventory management and other services. We are a small but mighty division and backed by an organization that employs over 1300 people. Our growth is unprecedented and there are several opportunities for advancement within our organization.
We are looking for an Office Administrator to join us and become part of the Arrow team in Vernon, California.
For more information please visit Arrow Careers
We Offer:
- Competitive Pay - $52,000 - $57,000 annually
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Arrow will match your pension contributions up to 4% of your gross wages
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Healthcare is 100% paid by Arrow. Extended Medical benefits including dental, pharmaceutical, paramedical and more!
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Monday to Friday daytime schedule (5:00am - 1:30pm)
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A career with a growing organization backed by the stability of a company that has been in business since 1919
As advocates of equitable opportunity, we welcome applications from individuals of all backgrounds. We firmly believe that diversity fosters innovation and contributes to the success of Arrow
Responsibilities:
The Administrator’s principal role is to ensure the efficient, effective, and accurate flow of information for Accounts Payable and Payroll for the division. The Administrator ensures processes are followed and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Administrator will also be responsible for reception, office management and general office duties.
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Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, payroll, and purchase orders in the appropriate computer systems.
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Calculate, prepare, and issue documents related to accounts such as invoices, inventory reports, account statements, and other financial statements using computerized and manual systems.
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Ensure all information pertaining to payables are audited and reflected accurately.
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Perform comprehensive reconciliations of accounts.
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Comply with all rules and regulations, protocols, and established metrics.
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Prepare analysis and/or reports as required by division, internal and/or external customers.
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Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties.
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Ensure all files are organized and maintained and all office processes are streamlined for the most efficient and effective operation.
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Order office supplies, service office equipment and arrange for servicing in the case of major repairs.
- Provide internal and external customer service excellence.
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Perform clerical duties such as word processing, maintaining filing and record systems, emailing and photocopying.
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Process incoming and outgoing mail.
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Respond to telephone, in-person or electronic enquiries or forward to appropriate person.
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Provide general information to clients and the public.
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Ensure full compliance with safety policy and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management.
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May be asked to get involved in operations administration and lower-level operating duties when required by the Manager.
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Other duties as assigned by the Manager.
You Possess:
- Understanding of and 3-5 years experience with the accounting cycle i.e., Accounts Payable, Accounts Receivable, Payroll, Month End and Year End processes
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Relevant post-secondary courses, diploma, or degree is an asset
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Excellent alphanumeric keyboarding skills
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Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e., Arrow custom applications, Office 365, etc.
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Experience in the transportation and logistics industry is an asset
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Strong concern for the accuracy and quality of work
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Internal and external customer service skills
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Problem-solving ability
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Proven initiative
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Demonstrates effective communication skills both verbally and written
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Strong work ethic and positive team attitude
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Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
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Organizational skills and keen attention to detail
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Professional appearance/demeanor whether in person, via email or on the telephone
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The embodiment of Arrow's Core Values: Safety, Quality, Integrity, Responsibility, Teamwork, and Fun!