Division of Criminal Justice
Organized Crime Task Force – White Plains
Administrative Assistant
Reference No. OCTF_WP_AA_6329
Application Deadline is July 26, 2024
The Office of the New York State Attorney General’s Organized Crime Task Force (OCTF) is seeking an Administrative
Assistant to support attorneys, detectives, and other personnel. OCTF is responsible for investigating and prosecuting
organized criminal activity occurring withing New York State. The Administrative Assistant position is located in White
Plains and reports to the Deputy Attorney General in Charge of OCTF.
Duties:
- Working cooperatively and collaboratively to support attorneys, detectives, and other personnel with
administrative tasks and projects including independently performing clerical duties.
- Supporting the day-to-day functioning of the White Plains office.
- Answering main office phones in a respectful and professional manner and greeting and directing visitors
courteously and professionally.
- Scheduling and coordinating logistics for internal and external meetings, such as preparing materials, organizing
participant schedules, and arranging travel, space, and technology needs; overseeing multiple calendars;
managing, prioritizing, and responding to phone messages and emails; and the timely processing of expense
reports.
- Preparing and compiling voluminous discovery material for production by attorneys, including the following:
o Copying, scanning, preparing documents for redaction
o Indexing and Bate stamping
o Preparing correspondence for review, signature, and mailing
o Handling confidential and sensitive material with discretion
- Maintaining office equipment and files/records (both paper and electronic), ordering office supplies,
communicating directly with vendors, and printing, scanning, photocopying, and shipping documents.
- Compiling data for reoccurring reports, completing data entry assignments, and maintaining proper archiving of
records.
- Performing other duties as assigned.
Qualifications:
- Relevant work experience as either an administrative assistant or receptionist demonstrating the ability to
handle a range of administrative and clerical duties/responsibilities.
- Comfort and proficiency using technology to complete work assignments, including using Outlook, Word, and
Excel and learning new computer applications as needed.
- Strong verbal and written communication, organization, and analytical skills.
- Proactive and customer-focused with the ability to work equally well independently and as a member of a team.
- Sound judgement, including the ability to self-troubleshoot issues and self-manage multiple deadlines and
competing priorities.
- Notary public or the ability to pass the New York State notary public examination.
- Previous legal office experience and knowledge of legal document preparation and court filings are
desirable.
• Candidates should have a strong interest in law enforcement and criminal investigations and an eagerness
to contribute to the direction and success of OCTF’s cases.