The Workplace Services Assistant will provide office operations support to the New York office. This is a hands-on role that will support the office and assist with a variety of administrative tasks. This position reports to the on-site Workplace Services Coordinator, Office Director, and Regional Workplace Services Director.
Job Responsibilities:
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Greet visitors proactively and provide assistance to make them feel welcome.
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Day-to-day office operations support, including maintaining a clean and professional reception area, conference rooms, common areas, records coordination, and supporting office hoteling processes.
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Assist with facilities and building management tickets.
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On-site IT-related responsibilities such as being a resource for firm technology, including being well versed in Microsoft Teams and other firm tools.
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Assist with in office meeting and event logistics to include catering arrangements, setup, and reset.
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Assist with maintaining office equipment, office supplies, and pantry areas restocking as needed.
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Assist with completing reproduction projects in a timely and accurate manner as needed, which may include binding and index preparation.
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Other administrative tasks, including time/expense entry, conflict checks, travel arrangements, data entry, scanning documents, faxing, FedEx logistics, mail delivery, etc.
Experience:
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Minimum of three years of office services experience in a professional service environment, preferably consulting or legal, with an emphasis on customer service.
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Proficient with Microsoft Office Suite and strong background operating all office equipment such as copiers, printers, fax, and postage machines.
Qualifications:
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Provide exceptional client service to visitors, candidates, and employees at all times with a positive and upbeat approach;
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Be a problem solver, proactively use or find resources, and seek guidance when appropriate;
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Observant and proactive personality with the ability to notice things out of order – i.e., lights out, stains in carpet, expiration dates, paper clips;
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Demonstrate an attention to detail with emphasis on accurately completing assignments;
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Strong organization skills with the ability to manage inventory and maintain organization of storage spaces;
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Technically savvy with ability to quickly learn new software systems such as hoteling, time entry and intranet tools; and
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Flexibility and willingness to occasionally work overtime if required.
Salary range: $55,000-$65,000
Candidate must be able to submit verification of their legal right to work in the United States, without company sponsorship.
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