General Purpose
Independently performs advanced, diversified, and confidential administrative support and project management activities for the Chief Financial Officer, General Counsel and VP of Investor Relations. May assist one or more leadership team members and their direct team in a staff capacity by handling a wide variety of situations involving administrative office functions, relieving Leadership Team (LT) members of all administrative detail. Will receive oversight and guidance from the executive administrator to the CEO. Performs all duties in a highly confidential and professional manner.
Essential Functions
- Effectively and professionally interacts with a variety of internal and external people at all levels of the organization, including the client experience team with LT coverage for customer meetings.
- Creates presentations, reports, and other documents for a wide variety of audiences: the Board of Directors, Leadership Meetings, etc. Organize and utilize creative abilities to develop professional presentations from outline material.
- Handles multiple project and administrative tasks simultaneously in a fast-paced environment. Anticipate and/or manipulate outcomes for continuous improvement. Continuously learns.
- In the absence of the executive(s), may advise others of the executive's views on policies or issues and may independently initiate activities and responses on the behalf of the assigned executive leader(s).
- Maintains and updates administrative records; processes and tracks expense information related to leader/department activities; manages budgets.
- Manage an extremely active calendar of appointments; ensure that the LT member stays on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
- Manage team events, monthly all-hands meetings, activities and projects.
- Operates standard office equipment, personal computers utilizing standard and advanced office automation software, and mobile telecommunication tools.
- Plan and coordinate complex administrative assignments and special projects within and/or across functional areas; conduct research, gather, organize, and assess information, and develop and prepare recommendations.
- Provide backup and coverage for other EA’s as needed.
- Schedules both international and domestic travel arrangements, meetings, and related set up arrangements.
- Screens telephone calls, visitors, and correspondence of a highly critical business nature; resolves routine and complex inquiries as appropriate.
- Serves as a trusted resource and confidant to executive(s) and their teams.
- With the highest degree of accuracy and detail, prepares routine and non-routine correspondence, memoranda, reports, material for presentations, and other documents as appropriate. May compose some documents for executive review and approval.
- Work closely and effectively with MK LT member to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Works with highly confidential and proprietary information.
- Performs additional responsibilities as requested to achieve business objectives.
Education/Experience
- Bachelor’s degree in business or related field, or equivalent experience.
- 7-10 years of administrative support experience.
- 5+ years of experience supporting executive-level positions.
Skills and Abilities
- Demonstrated excellent written and verbal communication skills, and a demonstrated experience with developing and delivering presentations.
- Ability to 'read the room', to manage up, down, and sideways and communicate information, ideas, procedures and process in a logical sequence.
- Excellent organization, time management, and decision-making skills.
- Exceptional interpersonal skills.
- Strong proficiency and experience with troubleshooting Microsoft Office. Knowledge of relevant software.
- Proven expertise handling detailed work in an independent, professional, and confidential manner.
- Demonstrated ability to handle multiple assignments simultaneously in time critical situations with an ability to prioritize work.
- Demonstrated ability to be flexible in conducting work activities under continually changing schedules, business conditions, and priorities.
- Demonstrated ability to support multiple senior executives.
- Ability and willingness to travel as needed to achieve business objectives.
- Demonstrates high levels of integrity, influence and serve as a trusted confidant.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to perform all essential functions of the position with or without accommodations.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
Application Question(s):
- How many years experience do you have supporting c-suite executives?
Experience:
- Executive administrative support: 5 years (Required)
- Administrative: 7 years (Required)
Ability to Commute:
- Holland, MI 49423 (Required)
Work Location: Hybrid remote in Holland, MI 49423