POSITION TITLE: Part-Time Office Manager / Bookkeeper
Company: Michael Hershenson Architects LTD.
Location: Evanston, IL
Michael Hershenson Architects LTD. in Evanston, IL, is in search of a part-time Office Manager / Bookkeeper (20 - 24 hours/week) to join our team. As a leading high-end residential architecture firm recognized for its innovative designs and unwavering commitment to excellence, we're looking for an individual who shares our dedication to delivering exceptional service and maintaining organizational efficiency.
Responsibilities:
- Ensure unparalleled support and service for clients and partners.
- Perform all bookkeeping duties, including AP/AR, payroll processing, client invoicing, and bank reconciliations (utilizing QuickBooks Online and Excel).
- Manage new hire onboarding, ongoing HR activities, and assist in the selection of new team members.
- Serve as a liaison between MHA and external CPA partners for annual and quarterly tax filings.
- Oversee daily office operations, including tax document filing, vendor payments, client issue resolution, inventory management, client invoicing, guest greeting, and phone system management.
- Review business reports, identify opportunities, and recommend/implement best practices to enhance office performance.
Minimum Qualifications:
- High proficiency in QuickBooks Online and Microsoft Office (Outlook, Excel, Word).
- Experience in a fast-paced, customer-centric environment.
- Strong problem-solving skills and ability to implement effective solutions.
- Comfortable working autonomously and maintaining productivity with varied supervision.
- Excellent communication skills with a positive attitude.
- Uphold client confidentiality and team ethics with trustworthiness.
- Able to lift 20 pounds without assistance.
- *This is a part-time, fully in-person position*
Benefits:
- Casual office environment.
- Convenient downtown Evanston location with easy access to Metra and CTA Purple Line.
- Potential for flexible schedule.
Job Type: Part-time Salary: $30.00/hour
If you're detail-oriented, proactive, and thrive in a fast-paced environment, we encourage you to apply and become an integral part of our team at Michael Hershenson Architects LTD.
Job Type: Part-time
Pay: $30.00 per hour
Expected hours: 20 – 24 per week
Benefits:
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Microsoft Office: 5 years (Required)
- Administrative experience: 5 years (Required)
- QuickBooks Online: 5 years (Required)
Ability to Relocate:
- Evanston, IL: Relocate before starting work (Required)
Work Location: In person