Reports to: VP of Finance & Chief financial officer
Title - Grant Analyst
Position: Full-time - Monday - Friday (9am-5pm) hours may vary
Work Status - Exempt
Salary: $62,500 - $65,000
The Grant Analyst will handle a portfolio of LCS contracts. The individual in this position is responsible for all day-to-day functions Including but not limited to submitting monthly reimbursements, government contract audits and pre-audit preparation, ensuring payroll allocation is accurate, and budget modifications.
Responsibilities:
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Maintain a high level of integrity and compliance in the department.
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Review monthly billing for accuracy before submission to funding agencies and prepare annual contract budgets, budget modifications, and financial closeouts.
- Ensure the accurate and timely completion of monthly contract variance reports with contract budget and year-to-date spending analysis.
- Maintain and review payroll allocations and other expenses allocated to government contracts; ensure that necessary journal entries are completed as necessary.
- Assist with pre-award activities including reading proposal guidelines; collecting, composing, and/or preparing administrative components for proposal submissions.
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Assist with post-ward activities including account creation, regulatory compliance monitoring, salary and insurance allocations effort reporting, materials order processing, invoice preparation, payment processing, cost center charges, cost transfers, grant projections, grant closing processes, and account closing.
- Work on ad hoc financial requirements and serve as a point of contact.
- Ensure that Maintain contractual records and documentation including receipts and contract correspondence, subcontract information sheets, contractual changes, status reports, and other documents for all projects.
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Liaise with auditors on all aspects of government contract audits including pre-audit preparation of documents, actively participate in the auditor’s site visit, and follow up as needed.
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Ensure timely contract close-out, extensions or renewals, and modifications, and monitor transaction compliance.
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Work with Finance and Program management to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, discounting, and bidding policies.
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Understand and evaluate the economic impact of contractual terms.
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Conduct an audit of all supporting documentation submitted to the funding agency on monthly basis.
- Responsible for submitting insurance certificates and other financial reports to funding agencies as needed.
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Interact with LCS senior staff on a regular basis.
- Coordinate multiple projects with concurrent deadlines.
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Coordinate with the Finance Department to ensure problem-free audits and financial report submissions to all funders.
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Participate in monthly P&L meetings with program staff and provide financial reports for review prior to each meeting.
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Track, monitor, and follow up on all internal and external communications related to the Grants, Contracts and Finance Departments.
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Attend related training and meetings with DHS on and off-site as needed.
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Effectively manage multiple deadlines and concurrent tasks interdependently.
- Must maintain a high degree of confidentiality.
- Perform other related duties as assigned.
Essential Functions:
- Must be able to sit at a computer for the majority of the workday.
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Must be able to use public transportation to attend LCS meetings, training and other contracts-related meetings.
Required Qualifications:
- BS in Accounting/Finance required.
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Ability to function well in a demanding environment.
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Proficiency in Microsoft Suite skills required, including advanced Excel skills.
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Demonstrated use of nonprofit accounting systems and software required.
- Excellent verbal and written communication skills are required.
- Preferred: Three (3) years of experience within a progressive nonprofit interacting with senior-level staff.
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Working Knowledge of GAAP accounting required in a nonprofit setting required.
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Experience with different accounting systems Sage is a plus.
- Strong organizational, time management, and presentation skills are required.
Core Competencies:
- Leadership: Engage and supports the team to achieve high standards
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Facilitating Change: Deliver high-quality results consistently. Works as a positive team member to achieve goals.
- Managing Performance: Monitor performance against standards and share expectations clearly. Give feedback in writing and verbally, and document performance concerns.
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Applying and Developing Expertise: Applies technical knowledge to solve problems quickly and effectively. Manages time well and pays attention to detail.
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Communicating and Collaborating: Values the full spectrum of diversity and inclusion. Communicates urgent priorities effectively.
LCS is an equal-opportunity employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.