Job Summary:
We are seeking a detail-oriented Office Coordinator to join our team. The ideal candidate will be responsible for managing office operations and providing administrative support to ensure efficient daily operations.
Duties:
- High school diploma or equivalent.
- Proficiency in medical terminology to understand and communicate effectively with healthcare professionals and customers.
- Ability to maintain accurate records of inventory, orders, and customer information.
- Capability to prioritize tasks efficiently and manage time effectively.
- Excellent verbal and written communication skills.
- Ability to communicate effectively with customers, suppliers, and internal team members.
- ***Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook).***
- Familiarity with specialized software used in medical supply management (e.g., inventory management systems).
- Precision in handling orders, invoices, and inventory to minimize errors.
- Ability to identify discrepancies and resolve them promptly.
- Friendly and professional demeanor when interacting with customers.
- Ability to address customer inquiries, concerns, and complaints courteously and efficiently.
- Familiarity with medical supplies and equipment, including their uses, features, and specifications.
- Continuous learning to stay updated on new products and industry trends.
- Ability to adapt to changing priorities, procedures, and technologies in a fast-paced environment.
- Flexibility to handle unexpected situations and solve problems creatively.
- Collaboration with colleagues to ensure smooth operations and customer satisfaction.
- Willingness to assist coworkers and contribute to a positive work environment.
- Adherence to privacy regulations (e.g., HIPAA) when handling patient information.
- Compliance with company policies, industry standards, and legal requirements
- Comfortable working in an office environment for extended periods, including sitting, standing, and using a computer.
- Maintain and cultivate positive relationships with customers to foster loyalty and repeat business.
- Ability to upsell or cross-sell products based on customer needs and preferences.
- Capacity to identify issues proactively and implement effective solutions.
- Troubleshooting skills to address technical or logistical challenges related to orders, deliveries, or inventory management.
- Demonstrate integrity and honesty in all interactions and transactions.
- Uphold ethical standards in business practices and decision-making.
Requirements:
- Proven experience as an Office Coordinator or similar role
- Knowledge of QuickBooks or similar accounting software
- Strong organizational and time management skills
- Experience in medical office management is a plus
- Excellent communication skills, both written and verbal
- Ability to manage multiple tasks efficiently
- Proficient in team management and collaboration
This position offers the opportunity to work in a dynamic office environment where you can contribute to the success of the team. If you meet the requirements above, we encourage you to apply for this rewarding Office Coordinator position.
Job Types: Full-time, Part-time
Pay: From $18.00 per hour
Experience:
- Microsoft Office: 2 years (Preferred)
- Administrative experience: 2 years (Preferred)
Language:
- English (Required)
- Spanish (Preferred)
- Armenian (Preferred)
Ability to Commute:
- Mission Hills, CA 91345 (Required)
Ability to Relocate:
- Mission Hills, CA 91345: Relocate before starting work (Preferred)
Work Location: In person