OVERVIEW
North Brooklyn Parks Alliance (NBK Parks)—the nonprofit conservancy for parks and open spaces in Greenpoint & Williamsburg—is currently seeking a seasoned financial professional to join a dedicated and passionate nonprofit team working together to ensure an equitable and vibrant parks and open space system for North Brooklyn.
POSITION SUMMARY
The Bookkeeper (Part Time / 20 hours per week) works with the Executive Director and Deputy Director to manage the organization’s day-to-day financial needs: from tracking and processing transactions, accounts payable, and payroll to ensuring operational alignment with best financial practices. This position will also interface with our retained accounting firm to prepare annual financial filings and statements. This role requires non-profit bookkeeping experience, including familiarity with Generally Acceptable Accounting Principles and tracking diverse revenue streams across earned and unearned revenue, from grants to concessions.
JOB DESCRIPTION
The Bookkeeper’s role will consist of two phases: (1) Initial Overview of our accounting systems and refinement of the existing Chart of Accounts, Class System, and Accounting Procedures (a 2-3 month focused project); and (2) Ongoing Maintenance of the newly implemented system, including management of anticipated revenue, accounts payable, bank reconciliation, payroll, and cash flow. This position will work hand-in-glove with the Executive Director and play a key role in the checks and balances of robust accounting procedures.
KEY RESPONSIBILITIES - PHASE 1 (Initial Overview of Systems + Restructure)
- Reviewing our QuickBooks Online (“QBO”) accounting software license subscription, and facilitating QB upgrades and integration features, as needed or appropriate.
- Confirming that the QBO bank feed function connects with our bank account(s)
- Reviewing our current Chart of Accounts and Items lists in preparation for streamlining up aClass tracking structure
- Developing a Class structure outline for use in generating detailed and filtered reportoptions for operational, budgetary, and grant-based needs
- Setting up the approved Class structure into our QBO file for use in transaction entries
- Incorporating any adjustments to the Chart of Accounts and/or Items lists to benefit the report filter outcomes as determined from the Class structure discussions
KEY RESPONSIBILITIES - PHASE 2 (Ongoing Maintenance)
- Entering all ongoing accounting transactions into our QBO file, including: checks, deposits, invoices, bills, vendor transactions, payroll journal entries, and other transactions affecting the bank accounts
- Organizing a folder system within the cloud-based storage platform for digital filing and file exchange needs
- Setting up new customers, vendors, and employees on an as-needed basis
- Reconcile synched payroll data into QBO
- Reconcile the accounts to our bank statements and provide an interim running reconciliation of the accounts during each work session
- Develop budget(s), as needed and integrate approved budget(s) into QBO
- Assist with year-end and annual filing preparations and communicate with our outsourced accounting team as requested (our CPA is responsible for year-end 990 and associated filings, and any formal review processes)
- Generate reports for review as requested
- Order and maintain organizational business licenses, registrations, and certificates
JOB REQUIREMENTS
- At least 3-5 years of bookkeeping experience at nonprofit organization
- Advanced Quickbooks Online User with Quickbooks Online certification; experience integrating Quickbooks with other software
- Proficiency with Google Workspace
- In-depth understanding of best practices, techniques, and procedures used in nonprofit accounting
- Experience working with grants and grant-based cost-allocation
- Strong organizational skills and detail-oriented work style
- Ability to multitask and meet strict deadlines
- Ability to demonstrate a high level of professionalism in dealing with confidential and sensitive issues
COMPENSATION AND HOURS
This is a Part Time position (approx 20 hours per week) beginning July 1, 2024. Hourly wage will be commensurate with experience and range from $70-$120/hour between the two phases. Consultant Proposals will also be considered, as appropriate. This in-person position is based at our offices at Bushwick Inlet Park in Brooklyn, NY.
TO APPLY:
Qualified candidates should submit a cover letter and resume (as one PDF document) via email with “NONPROFIT BOOKKEEPER” as the subject line to info@nbkparks.org. We will contact only those individuals whose applications are being considered.
Job Types: Part-time, Contract
Pay: $70.00 - $120.00 per hour
Expected hours: 20 per week
Experience level:
Physical setting:
Ability to Commute:
- Brooklyn, NY 11249 (Required)
Ability to Relocate:
- Brooklyn, NY 11249: Relocate before starting work (Required)
Work Location: In person