We are seeking a highly organized and detail-oriented individual to join our team as a Property Management Assistant. The ideal candidate will provide crucial support to our Residential and Commercial Property Management Administrator in various administrative and financial tasks.
- Assist with handling invoicing, accounts payable + receivable, expense tracking processes efficiently.
- Update tenant accounts promptly in Quickbooks and Excel as payments are made or outstanding balances arise.
- Assist the Property Management Administrator in sending out monthly bills to residential and commercial tenants and ensure that all utility + property billing information is correctly allocated to the appropriate tenant
- Create lease summaries for new tenants and update current lease summaries when necessary
- Prepare new leases and maintain renewal residential leases through RSA (Rent Stabilization Association)
- Register regulated apartments with the DHCR and file annual property registrations
- Download annual property tax information from the NY Department of Finance and update tenants’ accounts accordingly
- Maintain electronic and physical filing systems for documents and records
- Assist with incoming and outgoing correspondence with tenants + vendors and provide superb customer service
- Perform other administrative tasks and duties as assigned by the office manager or real estate brokers.
Qualifications:
- Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management
- Great written and verbal skills
- Understands how to utilize QuickBooks and Microsoft Office to create and update necessary documents
- Previous experience in the real estate industry
Job Type: Full-time
Pay: $25.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 2 years (Required)
- Adobe Acrobat: 2 years (Preferred)
- QuickBooks: 2 years (Required)
Language:
Work Location: In person