About us
Summit Architects + Engineers is a small business in Lexington, KY. We are a professional service provider. More than 45 years ago, Summit was founded in eastern Kentucky as a mining and engineering firm. These roots helped establish the Summit name and positioned the firm’s architectural and civil engineering divisions to become an unspoken powerhouse. Today, Summit is an architecture and engineering firm that offers unique perspectives for projects across multiple vertical markets including:
- Education
- Municipal
- Industrial
- Government
- Commercial
- Utilities
- Transportation
- Surface * Underground Mining
Our work environment includes:
- Modern office setting
- Snacks provided
- Growth opportunities
- Casual work attire
- Relaxed atmosphere
- Safe work environment
Job Summary
We are seeking an organized and detail-oriented Administrative Specialist to join our team. The ideal candidate will provide administrative support, handle office tasks, and assist in accounting and event planning.
Job Accountabilities
- Composes and produces business correspondence, reports and related materials or guides the work of other staff who produce these materials.
- Oversees office supplies and marketing supplies.
- Assists CFO with accounting tasks.
- Reviews and signs materials, as authorized.
- Edits documents produced by others.
- Ensures confidentiality and controls access to sensitive information.
- Responds to inquiries requiring knowledge of company policies and procedures.
- Serves as internal resource to staff on departmental and company procedures.
- Researches information, as requested, and relays official interpretations.
- Performs administrative duties associated with scheduling and coordinating meetings and planning events.
- Coordinates all filing of correspondence, as well as archiving all jobs as needed.
- Records and summarizes minutes for typing and distribution.
- Coordinates preparation, development and production of major documents, such as proposals and specifications.
- Answers and directs all incoming calls. Uses the voicemail system and takes messages as needed.
- Prepares all company shipments.
- Implements changes or enhancements to procedures to improve productivity, efficiency and service.
- Supervises intern workers, as assigned.
- Ensures timely completion of work.
- Performs other related duties as assigned or requested.
Job Qualifications
- Minimum Education: High School diploma. Combined experience/education as substitute for minimum education
- Minimum Experience: 2 Years
- Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative and accounting experience.
- Preferred Education: Bachelor's Degree
- Preferred Experience: 3 Years
- Preferred Field of Expertise: Combined secretarial accounting and administrative experience in a business environment
Competencies
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information; Develops alternative solutions; Uses reason.
- Client Service - Manages difficult client situations; Responds promptly to client needs; Responds to requests for service and assistance.
- Oral Communication - Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.
- Written Communication - Writes clearly and concisely; Edits work for spelling and grammar; Varies writing style to meet needs; Reads and interprets written information.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Schedules other’s responsibilities.
- Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
- Dependability - Follows instructions; Takes responsibility for own actions; Completes tasks on time.
- Initiative - Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.
Physical Demands
- Occasionally required to sit.
- Occasionally required to walk.
- Occasionally required to use hands to finger, handle, or feel.
- Occasionally required to reach with hands and arms.
- Occasionally required to talk or hear.
- Occasionally required to bend, lift or climb
- Occasionally required to lift light weights (less than 25 pounds)
- Occasionally required to lift moderate weights (25-50 pounds)
- Occasionally required to lift heavy weights (50 pounds or greater)
- Finger dexterity required.
- Hand coordination required.
- Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus
Work Environment
- The noise level in the work environment usually is low.This position offers the opportunity to work in a dynamic environment where your skills will be valued. If you are a proactive individual with excellent organizational abilities and a passion for supporting administrative functions, we encourage you to apply.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
Experience:
- Administrative & Accounting: 2 years (Required)
Ability to Commute:
- Lexington, KY 40509 (Required)
Ability to Relocate:
- Lexington, KY 40509: Relocate before starting work (Required)
Work Location: In person