Who We Are
The Asian Pacific Islander Political Alliance (API PA) is building long-term power for Asian Americans in Pennsylvania. We coordinate political, electoral, and legislative work to hold our elected officials accountable, engage in culturally competent and linguistically accessible direct voter contact, and build solidarity with other aligned communities of color across the state. As the first and only political organization directly advocating for the needs of Asians and Pacific Islanders in Pennsylvania, we operate primarily in South Asian, Korean, Chinese, and Vietnamese communities in 15 different languages.
Since our founding in 2020, we have run the largest Asian American voter contact programs in the country, introduced a groundbreaking community-driven API Policy Platform for PA, established Pennsylvania's first-ever pan-Asian organizer training program, and successfully elected community champions who represent us at every level of government throughout the Commonwealth.
Position
API PA is searching for an energetic, pro-active Administrative Coordinator to play a critical role in the growth and operation of the organization. Reporting directly to the Executive Director, the Administrative Coordinator is responsible for providing comprehensive administrative support to the Executive Director, coordinating logistics for the field team, and managing the day-to-day functions of the API PA office. This dynamic position requires the ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Duties
Administrative Support:
- Provide accurate, timely calendar management to the Executive Director by prioritizing inquiries and requests, troubleshooting conflicts with little guidance, and making recommendations to ensure smooth day-to-day engagements.
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Manage all scheduling, travel, and event logistics for the Executive Director along with other staff members as needed.
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Complete expense reports along with monthly reconciliations to the organizational corporate credit card.
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Support Executive Director and staff members with internal and external communications.
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Assist in other duties and/or administrative tasks as needed.
Field Support:
- Provide administrative support to Field Director, including assisting with preparation of campaign finance reports, lobbying reports, and supporting related platforms.
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Support the Deputy Field Managers with timely completion of payroll operations for the paid field program.
Office Management:
- Manage the day-to-day functions of the API PA office including maintenance and inventory of supplies, furniture, equipment, and all office spaces.
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Work with colleagues to ensure timely and accurate bi-monthly timesheet submission for payroll.
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Manage general order requests by ordering office supplies, booking travel accommodations, and responding to all other requests.
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Assist the Director of Finance and Administration in managing building operations, including scheduling repairs and maintenance and assisting in coordinating space and/or equipment leases and renewals.
Qualifications
- At least one (1) year related work experience.
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Excellent communication skills, both verbal and written.
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Excellent organizational skills, commitment to accuracy and attention to detail.
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High competence and familiarity with all Microsoft Office applications, Google Suite, and other standard or industry platforms.
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Ability to handle sensitive and confidential situations with professionalism.
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Understanding of the local and national Asian American community and history preferred.
Compensation & Benefits
This position has an annual salary of $45,000 to $50,000 commensurate with experience. The schedule is mostly remote with some in-person requirements as needed and scheduled.
Full-time employees are eligible for a comprehensive benefits package that includes:
- A generous health insurance plan with 100% coverage of premiums
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Accrued Paid Time Off (PTO) and sick time
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Paid holidays off, including a variety of cultural holidays
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Retirement savings account
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Technology stipend of up to $500