Essential Duties | What You’ll Do - The Fun Stuff
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Assists the production of all projects to deliver beyond client expectations based on specifications from Producing and Project Teams.
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Production Staffing Support
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Assists Labor Supervisor in building event schedules and reaching out to freelancers or agencies.
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Assists Labor Supervisor with confirming event scope details and timing with other departments.
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Maintains information in staffing platform, tracking event details, shift details, and staff specific details.
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Coordinates with Kehoe Designs logistics team and confirms logistics schedule alongside BlackOak schedule.
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Works with Labor Supervisor to answer staffing hotline (including after hours), dispatching questions appropriately, and escalating issues as needed for events.
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Tracks all training required and completed per staff member and coordinate other training.
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Freelancer Recruitment Support
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Monitors ADP and email for incoming applications and handles all communication with candidates.
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Coordinates, phone screens, and provides candidate information packet to Production Staffing Supervisor for hiring recommendations.
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Facilitating the onboarding process for seasonal, part-time, and freelance crew members.
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Assets Support
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Supports Asset Coordination with processing Pos, invoices, and other bookkeeping items as requested by other team members.
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Collaborates on building and distributing equipment flip schedule each week. May assist with actual equipment flips.
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May purchase materials, coordinate subrentals, and other logistics related tasks as requested.
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Supports finding and recovering missing items and assist in receiving new inventory.
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Assist inventory management in updating information and details of production inventory.
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Other Duties
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Assists the Project Team with pullsheets, customs projects, samples, and elsewhere as needed.
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Supports the Shop with prepping equipment for on-site event usage.
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Assist with subrental receiving, processing, and logistics.
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Supports on-site team for set-ups, show runs, and strikes as needed.
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Assists on internal projects such as safety initiatives, marketing projects, or work adjustments.
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Tracks and enters time and assigns hours and tasks to appropriate events and jobs in the time and attendance system.
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May perform other duties as required.
Qualifications | What You Need to Bring
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2-4 years of experience in event production or a corporate office environment.
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Bachelor’s Degree (or equivalent background) in theater production, audio or video engineering, or live event production is a plus.
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Knowledge in Microsoft Office Suite.
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Excellent communication and organizational skills.
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Able to troubleshoot and problem solve in a quick, resourceful manner.
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Takes initiative – welcomes the challenge to play many roles.
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Must be able to handle all types of people in a productive and positive way.
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Strong customer service orientation; able to maintain a professional demeanor with clients.
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Presents themselves professionally and in keeping with the company image.
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Understands the basics of technical elements including: Lighting, Audio, Video, and Staging.
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Good knowledge and ability to use tools and equipment that may include: hammer, screwdriver, hand drill, tape measure, dollies, lifts, and 8 foot and 12 foot ladders.
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Ability to work flexible schedules according to production needs to include evenings and weekends.
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Standard schedule for this position is Tuesday through Saturday and will vary week to week.
Physical and Work Environment Requirements | What it is like in the Office and Shop
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Ability to stand, kneel, crouch, bend, and reach during the entire work shift.
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Able to stand and/or walk 100% of the work shift.
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Ability to work with hands and arms during the entire shift.
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Must be able to move and climb ladders without accommodation.
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Ability to work in high lift.
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Must be able to lift, carry, push, and pull 30-40 lbs. throughout the shift. Occasionally may move up to and over 100 lbs. with assistance.
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Ability to handle fragile items safely.
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Required to move throughout venue throughout the work shift.
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Must have 20/20 vision with correction.
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Must be able to tolerate cold, heat and humid conditions.
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Ability to tolerate moderate to loud noise.