Job Description:
CANDIDATE RESPONSIBILITIES:
- ** Serves as assistance to the Region Program Office Manager
- ** Prepares travel reimbursements
- ** Prepares expense reimbursement vouchers
- ** Make travel arrangements
- ** Maintains calendars and makes appointments with or without consultation
- ** Receiving and completing complex work assignments with a minimum of instruction
- ** Ability to organize ones time and resources in order to accomplish assigned duties
- ** Functions as a Procurement Agent for the Program Office and other Departments as needed
- ** Serves as a back-up person for front desk duties
HUMAN RESOURCE DUTIES:
- ** Research, price and purchase office supplies
- ** Creates vacancy announcements and monitors activity regarding the hiring process
- ** Collection and pre-screening of applications, creating spreadsheets for analysis of candidates, conducting background and reference checks and processing paperwork for the hiring package
- ** Monitor and receives, review and approves purchasing card charges in FLAIR at the Level 4 stage
- ** Coordinates arrangements for various meetings, such as conferences, workshops, committee meetings or other activities; reserves use of rooms, notifies meeting participants of meeting dates/times, coordinates equipment, supplies and room set up
- ** Assists the training office in organizing in-service trainings, issues certificates, etc.
- ** Receives and review incoming correspondence that does not require the
- Manager personal attention and routes complex inquiries to the appropriate personnel. Sorts incoming mail to Program Office.
SKILLS:
- Preferred minimum of 2 years working as an Administrative Assistant or similar positions.
- Data processing, Data entry, detailed-oriented, ability to work alone as well as working with a team.
- Responsible with own workload and capacity to maintain workflow in a timely and responsible manner.
- Working knowledge in Microsoft Office to include Excel, Outlook, Word and Microsoft Teams. Other computer applications such as Adobe PDF, Windows, Etc.
- Preferred Knowledge in Human Resources, Budget/Finance, General Services.
Please submit your resume in word format.
Job Type: Contract
Pay: $15.00 per hour
Schedule:
Application Question(s):
- High School Diploma or equivalent-Required - (Y/N)
Experience:
- Microsoft Office,Excel, Outlook, Word&Microsoft TEAMS: 2 years (Required)
- Data processing and Data Entry: 2 years (Required)
- Adobe PDF, Windows, etc.(6 months): 1 year (Required)
- administrative assistant in a professional work environment: 2 years (Required)
Work Location: In person