Transaction Coordinator- REAL ESTATE
Real Estate Agent looking for a detailed oriented, organized Transaction Coordinator/ Executive Assistant. If you thrive in a dynamic startup environment, excel at taking initiative, and enjoy solving problems independently, keep reading!
Important: We recommend that you read the entire job posting before applying. If you are interested in becoming a real estate agent, please do NOT apply. You are welcome to reach out to our team lead about agent opportunities.
Full-time: Monday - Friday 8:00am-5:00pm
You are:
Organized: You have a knack for creating and maintaining order, with a planner for your planner. You're the go-to person for organizing family trips, activities, and daily life. Filing systems bring you joy, and you're adept at transforming chaos into structured environments.
Proactive: You believe in seizing the moment and are always ready to step up. You think through processes, anticipate potential issues, and address small problems before they escalate. You proactively check on clients to preemptively solve any issues.
Customer Service Oriented: You understand customer service and have excellent communication skills. Even in a hot conversation, you are friendly and try to help resolve issues with as little friction as possible.
Multi-tasker: You understand the best multi-tasking is to handle one large project at a time. However, you can easily rearrange priorities throughout the day as timelines change and new tasks arise.
Effective communicator: You write clear, concise emails and are comfortable picking up the phone to ensure clarity and alignment. You're not afraid to ask smart questions to get to the heart of an issue and identify the best solutions.
This is a hybrid job – half client care and half administrative. You will be supporting our lead transaction coordinator.
Think start-up, jack of all trades. If you enjoy a varied daily routine, you will thrive in Real Estate!
About Our Team:
We are the top team at Coldwell Banker with a dedication to our clients and team members - and we are growing. We are ambitious, always seeking better ways to serve our clients. In real estate, adaptability is key, change is inevitable, and hard work is crucial.
We are looking for a self-motivated transaction coordinator/ assistant who enjoys solving problems and working independently. We do not micromanage; we need someone who can take the initiative to get things done. We work hard and have fun, and we're looking for someone who isn't afraid to bring ideas and take ownership of their role.
We believe everyone deserves a place to call home. If you're looking for a job where you can see the impact you make, you'll see it every day in the faces of our buyers and sellers. We literally make their dream of owning a home a reality.
Responsibilities
Active Client Management Duties
- Manage all aspects of purchasing and selling homes from initial contact to agreement.
- Organize all listing materials and prepare necessary documents.
- Coordinate with sellers for all home photos, staging, repairs, cleaning, signage, lockbox, access requirements and marketing activities.
- Arrange all documents for signatures via online signing tools.
- Maintain and track all essential documentation for file compliance.
- Organize property showings and obtain showing feedback.
- Organize all public open houses: set up in system, coordinate food/ materials and notify marketing coordinator to create social media content.
- Input all necessary information into client relationship management (CRM) program and transaction management systems.
- Coordinate with external vendors: mortgage lenders, other real estate agents and appraisers.
- Schedule home inspections and repairs.
- Schedule, coordinate and attend to closing-related issues (i.e. order closing gifts, coordinate times, send notifications about switching utilities, etc.)
General Administrative Duties
- Support lead transaction coordinator with administrative tasks.
- Help manage larger team projects, schedule and coordinate team events, etc.
- Create and update a business operations manual and all job descriptions/ employment contracts for any future hires.
- Help run errands, put out signs/ lockboxes, etc.
Skills and Experience (Please apply even if you don’t have all achieved.)
- Associates Degree or Higher Preferred
- Previous Administrative Experience Required
- Microsoft Office savvy Required (Need basic excel skills- formulas/ pivot tables)
- Experience with online platforms (Customer Relationship Management (CRM), Google Drive, etc.)
- Real estate industry experience (or financial, mortgage or insurance industries). Preferred but not required.
- Experience running multiple projects at one.
To apply for this position:
Please follow the instructions below:
There are 2 Indeed assessments Required for this position. Please complete both. If assessments are not completed, we will not review your application.
Job Type: Full-time
Pay: $32,000.00 - $37,000.00 per year
Benefits:
Schedule:
Application Question(s):
- Do you have reliable transportation?
Education:
Work Location: In person