Executive Assistant:
Must be on site - Not Hybrid or Remote:
What You Must Have::
- Previous experience working directly for CEO or other Executive level individual(s)
- Legal experience a plus, preferably corporate law
- Acquisitions and/or mergers experience a plus
- Proficient with Quicken and Microsoft Office Tools (Word, Excel and Outlook) a must
- Impeccable judgment as it relates to confidentiality
- Comfortable maintaining work and social calendar for high-level executive
- Superior technical, proofreading, spelling, grammar, and punctuation skills
- Ability to interact in a professional and courteous manner with a diverse population, including office personnel, vendors, and other professional contacts
- Demonstrates strong work ethic and exceptional problem-solving skills
- Thrives in a fast-paced and dynamic workplace
- Detail oriented, efficient, organized and self-motivated
- Ability to work independently, exercise good judgment and discretion in the performance of all duties
- Exceptional written and verbal communication, organizational and time management skills
- History of exceptional attendance
- Valid Notary Public commission or capable and willing to become a Notary Public
Full Time Employee Benefits:
- Medical, Dental & Vision insurance
- 401k with up to 4% employer matching
- Company car for qualifying individuals
What You Will Do::
- Manage calendar for the President, including calculating and tracking deadlines and setting reminders
- Schedule and coordinate meetings, appointments, and travel arrangements
- Maintain budget, track expenses, be responsible for payment of personal expenses, oversee insurance coverage on a variety of assets
- Work with paralegal to maintain corporate annual reports, registered agent status, and provide general legal assistance to General Counsel as needed
- Maintain records for personal aircraft, including invoices, flights, scheduling, and coordination between CEO and charter company
- Support others on Executive Leadership team as needed
- Maintain confidentiality and professionalism at all times
- Handle a variety of projects and reports as needed
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Provide reliable proofreading of correspondence and reports in draft and final form
- Resolve administrative problems and inquiries
- Prepare written responses to routine inquiries
- Provide backup to front office reception desk on occasion
- Conduct all business activities in a professional and ethical manner
- Performance of other duties as assigned
Working with Heart to Heart Hospice:
We are looking for a compassionate, talented and experienced Executive Assistant that is experienced in customer service and eager to join an exciting organization.
You can
Make A Difference in the lives of others!
At Heart to Heart Hospice, our employees enhance the lives of patients with life-limiting illnesses and their loved ones during a time when compassionate care is needed most. We are dedicated to making a difference in the lives of our patients and their families, and we offer individuals the opportunity to be associated with a caring staff and organization, while creating positive contributions in their community.
It is this Agency's policy to provide equal employment opportunities without regard to age, race, color, religion, military status, gender preference, sex, marital status, national origin or disability.
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