JOB PURPOSE
ABA Works offers a warm and welcoming work environment. Our team is passionate and supportive, and all work towards the same goal: providing stellar behavioral health services to our clients in the South Bay area.
The Office Manager's duties will be performed in the office. 30% will involve scheduling, and the other 70% will be scheduling management and office management, including basic HR.
We offer initial and ongoing training, staff appreciation events, team-building events, and bonuses for stellar performers. Our office, in Lomita, has a modern and clean feel and is set up to have you work efficiently.
The main responsibilities of the Office Manager are:
· Proactive management of the administrators (2-3) and the office
· HR responsibilities (recruitment, hiring, onboarding)
· Expansion of revenue
· Administrative responsibilities
-Scheduling Clients and Staff (30-40%)
OTHER RESPONSIBILITIES:
· Reporting office progress to senior management and working with them to improve office operations and procedures
· Trains and assigns tasks to an administrative assistant or scheduling coordinator as needed
· Suggests solutions for improved efficiency in office workflow
· Engages in proactive management: Identifies what is needed on a macro level for the company; structures the course of the week with the team; assigns tasks and follows up with the team including time management and accurate completion of the tasks
· Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
· Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications
· Participate actively in the planning and execution of company events
· Ensure filing systems are maintained and current
· Ensure the top performance of office staff by providing them with adequate coaching and guidance
· Allocate available resources to enable successful task performance
· Determine current trends and provide a review to management to act on
· Perform review and analysis of special projects and keep the management properly informed
MINIMUM QUALIFICATIONS:
· Documented experience as an administrator
· Documented experience in basic Human Resource tasks
· Documented experience coordinating or managing administrative staff
· Bachelors’ degree preferred
· Be familiar with the South Bay and surrounding areas
· Computer savvy with access to own home office (as needed): computer or laptop, printer, smartphone, and have fast and reliable internet
· Strong aptitude for learning new web-based systems
· Well organized and punctual, able to maintain multiple projects simultaneously, strategically prioritize own work
· Excellent Customer service
· Excellent verbal and written communication skills
· Self-management
· Proactive with a strong work ethic
BENEFITS
· Health insurance, dental and vision (working 30+ hours)
· 401k Retirement Plan
· Paid Vacation time
· Cell phone reimbursement
· Travel Time Pay & Mileage Reimbursement
· Paid Sick Time
· Perks Discounts Website to over 30,000 companies
· Opportunities for promotions
WORKING CONDITIONS
The position will be performed 5 days in the office in Lomita
Flexibility is important. Overtime will be paid according to FLSA regulations.
COVID-19 considerations:
We are following all COVID-19 regulations.
Job Type: Full-time
Pay: $43,600.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work setting:
Experience:
- scheduling: 1 year (Required)
Language:
Location:
- Lomita, CA 90717 (Preferred)
Work Location: In person