Mid-Missouri Legal Services, Columbia MO
Executive Assistant
Mid-Missouri Legal Services is a 501(c)(3) not-for-profit legal services program that serves low-income people and survivors of domestic and/or sexual violence who have civil legal problems. For 45 years it has endeavored to promote equal access to justice under law to vulnerable and underserved populations. It provides legal advice and representation, advocacy, education and outreach throughout its 11-county service area to protect basic human needs and legal rights.
About the Position:
Mid-Missouri Legal Services has an opening for a full-time Executive Assistant in its Columbia, MO office. The Executive Assistant is responsible for providing administrative support to the Executive Director and other executive staff and will work with the Executive Director on a variety of projects. As an Executive Assistant, you will have a direct impact on our mission by working with the Executive Director and staff to facilitate communication and execute planning.
Duties and Responsibilities:
· Provide a wide range of complex office administration and support for the Executive Director as well as the Chief Financial Officer.
· Provide Board of Director’s administrative functions as directed by the Executive Director.
· Create and maintain Board of Directors meeting agendas, including creating board packets for routine and special board meetings.
· Schedule and coordinate an organized schedule of events, meetings, travel itineraries, conference calls, including registration and travel arrangements as necessary for Executive Director and other staff. Manage calendars.
· Write, draft, and edit important data such as documents, reports, and presentations; proof letters and memos.
· Support the Executive Director in strategic communications, organizational strategy, and all other special projects as assigned.
· Assist with and prepare copy for publication or submission of grant proposals and/or reports.
· Coordinate operation of office management including managing supplies and meeting room space, tracking inventory, and maintaining equipment and key card lists.
· Manage vendor relationships and assist with seeking bids for services, equipment, supplies and other goods.
· Calendar and track leave requests; assist with bi-weekly time sheet submissions and review for payroll.
· Maintain strict confidentiality and protect operations by keeping information confidential.
· Other duties as assigned.
Qualifications:
Minimum of Associates Degree or 2 years proven experience as an executive/administrative assistant or related position
- Superior writing and communication skills
- Excellent organizational skills, commitment to accuracy and attention to detail
- Excellent Time management skills
- Extraordinary people skills
- Ability to handle sensitive and confidential situations with diplomacy
- Working knowledge of Microsoft Office and common scheduling software such as Outlook
- Commitment to Legal Services’ mission
MMLS offers a professional and friendly environment and fosters good work-life balance. MMLS provides an excellent benefit package, including fully paid health, dental, long term disability and life insurance premiums; generous holiday, health leave and vacation days; and employer contributions to the MMLS 401(k) plan.
How to Apply:
Please submit cover letter, resume, and three references by email to admin@mmls.org. Applications will be considered on a rolling basis. MMLS is an equal opportunity employer and dedicated to diversity in its staff.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Work Location: In person