Position Summary:
This position is responsible for acting as the liaison between the company and 3rd party vendors. Ensures payment runs are generated and completed timely. Works closely with other departments to resolve potential payment issues. Reviews reports to ensure all invoices and credit memos are included on payment runs and credit balance vendors are contacted for refunds.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Identify vendor issues quickly and work to resolve the issues to ensure payment is made by the vendor’s due date and capitalize on all rebates.
- Establish strong working relationship with vendors and regional employees to ensure timely payments are made.
- Multi-task and adjust schedule as needed to meet department deadlines.
- Understand and maintain established department goals, objectives, policies, and procedure within established timelines.
- Escalate issues appropriately to drive towards resolution.
- Process weekly check runs, and additional checks as needed.
- Process returned / voided checks.
- Maintain working knowledge of internal coding processes.
Qualifications:
Excellent customer service skills and excellent written and verbal communication.
- Understanding of fair credit practices and collection regulations.
- Strong analytical, mathematical, research and problem-solving skills.
- Microsoft experience, with the ability to create and edit advanced Excel spreadsheets.
- Automated accounting system experience and proficiency in 10-key.
- High degree of accuracy, deadline and detail-oriented, and ability to work independently.
Education/Experience:
Associate degree in accounting or business preferred.
- 3-5 years of related accounting experience
- Oil and gas accounting experience preferred.
- Experience with collections, customer service and client communication preferred.