Job Title: Receptionist/Administrative Assistant
Overview:
Join our team at American Medical Sciences Center, a leading Medical Career College offering courses in Ultrasound Technology. We are seeking a dedicated highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have a proactive attitude, with excellent communication skills, and the ability to manage multiple tasks efficiently. This role involves providing administrative support to ensure the smooth operation of our office. You will be the first point of contact for our institution, providing exceptional administrative support and customer service.
Responsibilities:
- Greet visitors and direct them to the appropriate person or department
- Answer and direct phone calls in a professional manner
- Write and distribute email, correspondence memos, letters, faxes, and forms
- Perform data entry tasks with precision and efficiency
- Assist in the preparation of regularly scheduled reports
- Maintain office organization, cleanliness and filing system
- Handle data entry and maintain records
- Coordinate projects and assist with project management tasks
- Utilize Excel for basic accounting tasks
- Provide support specific to administrative assistant's duties as needed
- Maintain office policies and procedures
- Supplies tracking
- Maintain contact lists
- Provide general support to visitors and students
Qualifications:
- Proven experience as an Administrative Assistant
- Proficiency in Microsoft Office suite (Word, Excel, Outlook)
- Excellent phone etiquette and communication skills
- Strong organizational skills with attention to detail
- Familiarity with Excel or willingness to learn
- Ability to handle multiple tasks and prioritize effectively
- Experience in project coordination is a plus
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School diploma or AA/AS degree; additional qualification as an Administrative Assistant or Secretary will be a plus
Company Description:
American Medical Sciences Center is a renowned Medical Career College with history of over quarter of a century, offering Associate and Bachelor degrees in Ultrasound Technology. Join our dynamic team dedicated to providing quality education in the healthcare field.
If you are a proactive individual with excellent organizational skills, attention to detail, and a passion for supporting administrative functions in a medical education environment, we invite you to apply for the Receptionist/Administrative Assistant position at American Medical Sciences Center.
Job Type: Part-time
Pay: $21.00 - $22.00 per hour
Expected hours: 30 per week
Benefits:
- Employee assistance program
- Paid time off
- Professional development assistance
Schedule:
- Day shift
- Evening shift
- Monday to Friday
Experience:
- Customer service: 2 years (Preferred)
Ability to Commute:
- Glendale, CA 91204 (Required)
Ability to Relocate:
- Glendale, CA 91204: Relocate before starting work (Required)
Work Location: In person